Healthcare Staffing Coordinator — Scheduling & Compliance

Hcshiring; Cabot (AR); On-site; USD 18,000 - 20,000; Full time

Job summary

Hcshiring is seeking a Staffing Coordinator to manage staffing levels in our senior living community. You will schedule, coordinate assignments, and ensure compliance with regulatory requirements while maintaining fair and transparent scheduling practices.

The role requires 1–2 years in staffing, strong communication skills, and proficiency with scheduling software and MS Office. Collaboration with Nursing, Wellness, and Operations is essential to balance census and acuity.

Qualifications

• High School Diploma or equivalent required.
• 1–2 years of experience in staff scheduling or healthcare staffing preferred.
• Experience in senior living, long-term care, or healthcare environment highly desirable.
• Proficient in scheduling software and MS Office Suite.
• Able to maintain positive relationships with Residents, families, peers, and team members.
• Excellent communication (verbal and written) and interpersonal skills.

Responsibilities

• Develop, maintain, and adjust the master staffing schedule to meet community needs while ensuring regulatory compliance.
• Monitor and fill staffing vacancies due to call-outs, vacations, or other absences.
• Communicate schedule changes to staff promptly and professionally.
• Coordinate and confirm shift coverage by contacting team members or staffing agencies as needed.
• Maintain staff availability records, certifications, licensure, and training documentation.
• Collaborate with department leaders to assess staffing needs based on census and acuity changes.
• Prepare staffing reports, track overtime, and monitor staffing hours vs. actual hours.
• Support onboarding by coordinating orientation and training schedules and documentation for new hires and existing staff.
• Respond to scheduling inquiries and shift exchanges; address PTO requests.
• Participate in staff retention by promoting fair scheduling and a positive work environment.
• Maintain confidentiality per HIPAA and company policies.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Time management

Independent and collaborative work

Education

High School Diploma or equivalent

Tools

Scheduling software

Microsoft Office (Word, Excel, Outlook)

Job description

Hcshiring is seeking a Staffing Coordinator to manage staffing levels in our senior living community. You will schedule, coordinate assignments, and ensure compliance with regulatory requirements while maintaining fair and transparent scheduling practices.

The role requires 1–2 years in staffing, strong communication skills, and proficiency with scheduling software and MS Office. Collaboration with Nursing, Wellness, and Operations is essential to balance census and acuity.