Healthcare Admin Coordinator - Exec Support & Projects

Anna Jaques Hospital; Boston (MA); On-site; USD 33,000 - 45,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative professional to support leadership and departments, coordinating complex tasks, projects and staff in a busy healthcare setting.

In this role you will screen calls, schedule meetings, prepare travel, manage committee work, and produce high‑level documents and reports for executive review, ensuring accuracy and compliance with hospital policies.

Qualifications

• High school diploma or GED required; an associate degree is preferred.
• 3–5 years of related work experience required.
• Advanced skills with Microsoft Office and related web-based applications.

Responsibilities

• Screen calls and determine who needs face-to-face meetings or referrals.
• Schedule and prepare for diverse appointments, meetings and travel.
• Oversee committee planning, distribute minutes, prepare agendas and materials.
• Plan, coordinate and make recommendations for high-profile programs and events.
• Compose and edit complex correspondence and reports for manager approval.
• Compile, analyze and summarize data for detailed reports and presentations.
• Complete department-specific responsibilities as documented locally.

Skills

Written communications

Oral communications

Teamwork

Customer service

Problem solving

Decision making

Independence of action

Knowledge of policies

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

Beth Israel Lahey Health is seeking an experienced administrative professional to support leadership and departments, coordinating complex tasks, projects and staff in a busy healthcare setting.

In this role you will screen calls, schedule meetings, prepare travel, manage committee work, and produce high‑level documents and reports for executive review, ensuring accuracy and compliance with hospital policies.