Executive Administrative Coordinator, Healthcare Programs

Beth Israel Lahey Health; Boston (MA); On-site; USD 34,000 - 46,000; Full time

Job summary

Beth Israel Lahey Health is seeking an experienced administrative professional to support leadership by coordinating administrative work, projects, and staff across departments.

The role requires scheduling complex appointments, travel arrangements, and committee preparation, with responsibilities including drafting correspondence and preparing high-level reports for management review.

Qualifications

• High School diploma or GED required; Associate's degree preferred.
• 3–5 years of related administrative experience.
• Advanced skills in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access).

Responsibilities

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Completes department-specific responsibilities which are documented at the local level.

Skills

Administrative experience

Outlook

Word

Excel

PowerPoint

Access

Education

High School diploma or GED

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Beth Israel Lahey Health is seeking an experienced administrative professional to support leadership by coordinating administrative work, projects, and staff across departments.

The role requires scheduling complex appointments, travel arrangements, and committee preparation, with responsibilities including drafting correspondence and preparing high-level reports for management review.