Healthcare Admin Assistant — Scheduling, Billing & Office Backup

ComForCare; Springfield (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

Paid time off

Training & development

Job summary

ComForCare in New Jersey is hiring for an Office Administrator to support intake, scheduling, billing, and payroll processes. You will back up the office manager and ensure smooth administrative operations for home care services.

Ideal candidates will have strong communication skills, HIPAA knowledge, and experience with Google Workspace. This role emphasizes accurate care coordination and regulatory compliance.

Qualifications

• Excellent verbal and written communication and strong interpersonal skills.
• Knowledge of HIPAA and data privacy requirements.
• Proficient with Google Workspace and common office software.

Responsibilities

• Provide intake support: calls, documentation, onboarding clients.
• Schedule caregivers (backup and overflow) to ensure coverage.
• Assist billing and invoicing; enter data in QBO and post payments.
• Support payroll preparation activities.
• Handle general admin, compliance docs, filing, and follow-ups.
• Back up the office manager within 3–6 months.

Skills

Communication skills

HIPAA knowledge

Business management knowledge

Google Suite

Interpersonal skills

Tools

QuickBooks Online

Job description

ComForCare in New Jersey is hiring for an Office Administrator to support intake, scheduling, billing, and payroll processes. You will back up the office manager and ensure smooth administrative operations for home care services.

Ideal candidates will have strong communication skills, HIPAA knowledge, and experience with Google Workspace. This role emphasizes accurate care coordination and regulatory compliance.