Full Time Administrative Assistant

ComForCare; Springfield (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

401(k)

Paid time off

Training & development

Job summary

ComForCare in New Jersey is hiring for an Office Administrator to support intake, scheduling, billing, and payroll processes. You will back up the office manager and ensure smooth administrative operations for home care services.

Ideal candidates will have strong communication skills, HIPAA knowledge, and experience with Google Workspace. This role emphasizes accurate care coordination and regulatory compliance.

Qualifications

• Excellent verbal and written communication and strong interpersonal skills.
• Knowledge of HIPAA and data privacy requirements.
• Proficient with Google Workspace and common office software.

Responsibilities

• Provide intake support: calls, documentation, onboarding clients.
• Schedule caregivers (backup and overflow) to ensure coverage.
• Assist billing and invoicing; enter data in QBO and post payments.
• Support payroll preparation activities.
• Handle general admin, compliance docs, filing, and follow-ups.
• Back up the office manager within 3–6 months.

Skills

Communication skills

HIPAA knowledge

Business management knowledge

Google Suite

Interpersonal skills

Tools

QuickBooks Online

Job description

Benefits:

• 401(k)
• Paid time off
• Training & development

ComForCare Home Care is a franchise of premier in-home care providers. We take time to understand the needs of our clients and work diligently to keep them safe at home. With ComForCare, clients can live independently and continue to do the things they love.

Learn more about how we show we value our team and why they love working at ComForCare.

Why Join ComForCare:

• Treated with respect and dignity
• Ongoing training and development opportunities
• Flexible scheduling
• Great Place to work award winner for great work culture

Make an Impact:

After 20 years in business, we know the industry better than anyone. Make a meaningful difference by contributing to efficient administrative operations that ensure timely and accurate care coordination for clients, while also supporting the business's operational effectiveness and compliance with regulatory standards.

What we are looking for:

• Appropriate education and experience requirements
• Excellent verbal and written communication skills and strong interpersonal skills
• Demonstrated knowledge of HIPAA
• Demonstrated knowledge of business management
• Comfortable with Google suite.

What you will be doing:

• Intake support (calls, documentation, onboarding clients)
• Scheduling caregivers (backup + overflow)
• Billing/invoicing support/QBO data entry/Posting payments
• Payroll prep assistance
• General admin (compliance docs, filing, follow-ups
• Key requirement: Must be able to fully back up office manager within 3–6 months