Administrative Assistant: HIPAA-Savvy Scheduling & Support

Possability,-LLC; Riverton (IL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Flexible schedule

Opportunity for advancement

Paid time off

Training & development

Job summary

PossAbility, LLC is seeking a part-time Administrative Assistant to support daily operations, phone communications, scheduling, and compliance. The role emphasizes confidentiality and HIPAA-compliant handling of records.

The position requires a high school diploma or GED (associate degree preferred) and CPR/First Aid certification, with 3+ years in admin or healthcare settings advantageous. Onsite with occasional hybrid in Springfield, IL area.

Qualifications

• High School Diploma or GED required (Associate degree in Business Administration, Healthcare, or related field preferred).
• Current CPR/First Aid Certification.

Responsibilities

• Handle inbound and outbound calls with professional phone etiquette.
• Maintain thorough, proactive communication with internal staff, team members, and clients.
• Actively monitor and manage team calendars, coordinating internal meetings and scheduling.
• Monitor incoming emails and route messages to appropriate team members.
• Support HIPAA-compliant confidential record handling and state regulatory requirements.
• Assist with routine office organization, digital file management, and day-to-day tasks.

Skills

Communication

Discretion

Time management

Attention to detail

Multi-tasking

Client communication

Education

High School Diploma or GED

Tools

Microsoft 365

Google Workspace

EHR systems

Job description

PossAbility, LLC is seeking a part-time Administrative Assistant to support daily operations, phone communications, scheduling, and compliance. The role emphasizes confidentiality and HIPAA-compliant handling of records.

The position requires a high school diploma or GED (associate degree preferred) and CPR/First Aid certification, with 3+ years in admin or healthcare settings advantageous. Onsite with occasional hybrid in Springfield, IL area.