Healthcare & Academic Admin Pro: Grants, Scheduling & HR

Noor Staffing Group; New York (NY); On-site; USD 29,000 - 30,000; Full time

Job summary

Noor Staffing Group in New York, NY is seeking an experienced Administrative Assistant II to provide comprehensive administrative and operational support in a healthcare/academic setting. The candidate will manage multiple priorities with strong organizational and communication skills.

The role involves research for reports, budget and grant handling, HR/payroll assistance, meeting planning, document preparation, and liaison work with internal and external partners.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Minimum of 4 years of related administrative or business experience.
• Intermediate proficiency with Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong time management and organizational abilities.
• Ability to adapt to changing priorities and work effectively under pressure.
• Demonstrated problem-solving and decision-making skills.

Responsibilities

• Research, locate, compile, and organize information for reports and analyses.
• Prepare and monitor budgets, grant allocations, and financial documents.
• Maintain employee files and assist with HR and payroll transactions.
• Coordinate with HR and Payroll to resolve issues and ensure compliance.
• Plan and coordinate meetings, conferences, seminars, and events.
• Prepare materials, transcribe minutes, and distribute documentation.
• Investigate and resolve administrative and operational issues.
• Review and organize materials for management approval.
• Maintain office supplies and coordinate purchasing and vendor relations.
• Track vendor contracts and renewals.
• Serve as liaison with internal departments and external partners.
• Assist with grant applications, survey preparations, and special projects.
• Arrange travel, prepare expense reports and reimbursements.
• Manage incoming mail, calls, and correspondence.
• Schedule patient appointments and referrals; maintain billing records.

Skills

Communication

Time management

Problem-solving

Organizational skills

Education

Associate's degree

Bachelor's degree (preferred)

Tools

MS Office

Job description

Noor Staffing Group in New York, NY is seeking an experienced Administrative Assistant II to provide comprehensive administrative and operational support in a healthcare/academic setting. The candidate will manage multiple priorities with strong organizational and communication skills.

The role involves research for reports, budget and grant handling, HR/payroll assistance, meeting planning, document preparation, and liaison work with internal and external partners.