Administrative & Office Support Specialist

NOR Healthcare Systems; Los Angeles (CA); On-site; USD 27,000 - 33,000; Full time

Job summary

Nor Healthcare Systems seeks an Administrative Assistant to provide clerical and high level support, manage calendars, draft documents, and coordinate information flow across departments. This role emphasizes accuracy, confidentiality (HIPAA), and superb customer service.

The position requires strong English communication, computer literacy, and the ability to multitask in a fast-paced healthcare environment, with occasional travel between departments and committees as needed.

Qualifications

• Requires a High School Diploma or Equivalent.
• Two years of related office, business or administrative experience.
• Must demonstrate customer service skills appropriate to the job.
• Must be able to read, write and communicate effectively in English.
• Computer literacy and proficiency.
• Ability to establish and maintain effective working relationships across teams.
• Understanding of basic medical terminology.
• Ability to maintain a work pace appropriate to the workload.
• Ability to multitask and prioritize needs to meet timelines.

Responsibilities

• Prepares documents and correspondence, demonstrating excellent writing, editing, proofreading skills; coordinates meeting management, travel arrangements, minutes transcription, and follow-up.
• Interfaces with staff and department/administrative team to serve as a liaison; maintains confidentiality and HIPAA compliance; follows visitor protocols.
• Engages in caring behaviors, demonstrates independent judgement and excellent customer service at all times.
• Performs reception functions, including telephone coverage; uses office systems to coordinate documentation, data, and information for timely communication and smooth operations.

Skills

Customer service skills

English communication skills

Computer literacy

Multitasking and time management

Professional relationship management

Education

High School Diploma or Equivalent

Associates or Bachelors Degree (preferred)

Job description

Nor Healthcare Systems seeks an Administrative Assistant to provide clerical and high level support, manage calendars, draft documents, and coordinate information flow across departments. This role emphasizes accuracy, confidentiality (HIPAA), and superb customer service.

The position requires strong English communication, computer literacy, and the ability to multitask in a fast-paced healthcare environment, with occasional travel between departments and committees as needed.