Administrative Assistant II

Noor Staffing Group; New York (NY); On-site; USD 29,000 - 30,000; Full time

Job summary

Noor Staffing Group in New York, NY is seeking an experienced Administrative Assistant II to provide comprehensive administrative and operational support in a healthcare/academic setting. The candidate will manage multiple priorities with strong organizational and communication skills.

The role involves research for reports, budget and grant handling, HR/payroll assistance, meeting planning, document preparation, and liaison work with internal and external partners.

Qualifications

• Associate’s degree required; Bachelor’s degree preferred.
• Minimum of 4 years of related administrative or business experience.
• Intermediate proficiency with Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong time management and organizational abilities.
• Ability to adapt to changing priorities and work effectively under pressure.
• Demonstrated problem-solving and decision-making skills.

Responsibilities

• Research, locate, compile, and organize information for reports and analyses.
• Prepare and monitor budgets, grant allocations, and financial documents.
• Maintain employee files and assist with HR and payroll transactions.
• Coordinate with HR and Payroll to resolve issues and ensure compliance.
• Plan and coordinate meetings, conferences, seminars, and events.
• Prepare materials, transcribe minutes, and distribute documentation.
• Investigate and resolve administrative and operational issues.
• Review and organize materials for management approval.
• Maintain office supplies and coordinate purchasing and vendor relations.
• Track vendor contracts and renewals.
• Serve as liaison with internal departments and external partners.
• Assist with grant applications, survey preparations, and special projects.
• Arrange travel, prepare expense reports and reimbursements.
• Manage incoming mail, calls, and correspondence.
• Schedule patient appointments and referrals; maintain billing records.

Skills

Communication

Time management

Problem-solving

Organizational skills

Education

Associate's degree

Bachelor's degree (preferred)

Tools

MS Office

Job description

Administrative Assistant II

Location: New York, NY 10029

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Pay Rate: $21–$22/hour

Position Summary

Seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support within a healthcare/academic environment. The ideal candidate will possess strong organizational, communication, and problem-solving skills and be able to manage multiple priorities effectively.

Responsibilities

• Research, locate, compile, and organize information for reports and statistical analyses.
• Prepare and monitor budgets, grant allocations, and financial documents.
• Maintain employee files and assist with HR and payroll transactions.
• Coordinate with Human Resources and Payroll to resolve issues and ensure compliance.
• Plan and coordinate meetings, conferences, seminars, and special events.
• Prepare informational materials, transcribe meeting minutes, and distribute documentation.
• Investigate and resolve administrative and operational issues.
• Review and organize materials for management approval.
• Maintain office supplies and inventory; coordinate purchasing and vendor relations.
• Track vendor contracts and renewals.
• Serve as a liaison with internal departments and external partners.
• Assist with grant applications, survey preparations, and special projects.
• Arrange travel accommodations and prepare expense reports and reimbursements.
• Manage incoming mail, phone calls, and correspondence.
• Schedule patient appointments, referrals, special testing, and maintain billing records.
• Perform other duties as assigned.

Qualifications

• Associate's degree required; Bachelor's degree preferred.
• Minimum of 4 years of related administrative or business experience.
• Intermediate proficiency with Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong time management and organizational abilities.
• Ability to adapt to changing priorities and work effectively under pressure.
• Demonstrated problem-solving and decision-making skills.