Headquarters Operations & Executive Support Lead

R Dpartners; Tempe (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

R&D Partners seeks an Executive Office Manager to oversee administrative operations and provide executive support at a US headquarters. You will manage office procurement, vendor relationships, HR coordination, and technology oversight to drive efficiency and growth.

Applicants must be legally authorized to work in the United States and collaborate with leadership to streamline processes and support strategic initiatives.

Qualifications

• Bachelor’s degree preferred in business administration, operations management or related field.
• Strong organizational, communication, and project management abilities.
• Experience coordinating facilities, vendors, and procurement processes.
• Ability to work independently while supporting leadership and teams.

Responsibilities

• Manage daily office administration to ensure efficient and professional operations.
• Coordinate with contractors, vendors, and stakeholders to maintain timelines and resolve issues.
• Establish and maintain office procedures, standards, and workflows.
• Oversee office-related purchasing, procurement, and vendor relationships.
• Negotiate pricing, monitor vendor performance, and ensure cost-effective practices.
• Support HR with onboarding/offboarding, attendance tracking, and system troubleshooting.
• Implement and improve administrative systems, processes, and documentation.
• Assist leadership with executive meetings, travel logistics, and business optimization initiatives.
• Manage administrative technology requirements, including devices, software, and virtual tools.
• Maintain records of technology assets and ensure employees have necessary tools.
• Represent the company professionally with employees, vendors, and external partners.

Skills

Organizational skills

Project management

Vendor negotiation

Communication

Independent work

Attention to detail

Facilities management

Financial mindset

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

R&D Partners seeks an Executive Office Manager to oversee administrative operations and provide executive support at a US headquarters. You will manage office procurement, vendor relationships, HR coordination, and technology oversight to drive efficiency and growth.

Applicants must be legally authorized to work in the United States and collaborate with leadership to streamline processes and support strategic initiatives.