Executive Office Manager

R&D Partners; Tempe (AZ); On-site; USD 65,000 - 86,000; Full time

Job summary

R&D Partners seeks an Executive Office Manager to oversee administrative operations and executive support at our US headquarters in Tempe. You will manage daily office activities, vendor relations, HR coordination, and technology oversight to drive efficiency and support leadership growth.

Applicants must have legal authorization to work in the United States and bring strong organizational, communication, and cost-management skills to optimize processes and facilities.

Qualifications

• Strong organizational and project management skills.
• Proficiency in Microsoft Office and business platforms.
• Ability to negotiate vendor contracts and manage procurement.
• Excellent written and verbal communication.
• Ability to work independently while collaborating with leadership.
• Strong judgement, discretion, and attention to detail.
• Experience managing facilities, vendors, or operational projects.
• Financial and cost-management mindset.
• Bachelor's degree in business administration or related field preferred.

Responsibilities

• Manage daily office administration to ensure efficient operations.
• Coordinate with contractors, vendors, and stakeholders to meet timelines.
• Establish and maintain office procedures, standards, and workflows.
• Oversee purchasing, procurement, and vendor relationships.
• Negotiate pricing, monitor vendor performance, and ensure cost-effectiveness.
• Support HR with onboarding/offboarding, attendance tracking, and system troubleshooting.
• Implement and improve administrative systems, processes, and documentation.
• Assist leadership with executive meetings, travel logistics, and business optimization.
• Manage administrative technology requirements and assets.
• Represent the company professionally with employees, vendors, and external partners.

Skills

Organizational skills

Project management

Microsoft Office

Vendor negotiation

Communication

Independent work

Facilities management

Cost management

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Job description

Ready to be the driving force behind a fast-paced headquarters, ensuring seamless operations while supporting leadership and company growth?

R&D Partners is seeking an Executive Office Manager to oversee administrative operations and executive support functions at a headquarters in the US. This role is pivotal in ensuring smooth day-to-day office operations, supporting leadership, and driving efficiency across administrative systems. You will be responsible for procurement, vendor management, HR coordination, technology oversight, and process improvement, while contributing to the company's growth and operational excellence.

Applicants must have legal authorization to work in the United States.

Responsibilities:

• Manage daily office administration to ensure efficient and professional operations.
• Coordinate with contractors, vendors, and stakeholders to maintain timelines and resolve issues.
• Establish and maintain office procedures, standards, and workflows.
• Oversee office-related purchasing, procurement, and vendor relationships.
• Negotiate pricing, monitor vendor performance, and ensure cost-effective practices.
• Support HR with onboarding/offboarding, attendance tracking, and system troubleshooting.
• Implement and improve administrative systems, processes, and documentation.
• Assist leadership with executive meetings, travel logistics, and business optimization initiatives.
• Manage administrative technology requirements, including devices, software, and virtual tools.
• Maintain records of technology assets and ensure employees have necessary tools.
• Represent the company professionally with employees, vendors, and external partners.

Key Skills and Requirements:

• Strong organizational and project management skills.
• Proficiency in Microsoft Office and business technology platforms.
• Ability to negotiate vendor contracts and manage procurement processes.
• Excellent written and verbal communication skills.
• Proven ability to work independently while collaborating effectively with leadership.
• Strong judgement, discretion, and attention to detail.
• Experience managing facilities, vendors, or operational projects.
• Financial and cost-management mindset.
• Bachelor's degree in business administration, operations management, or related field preferred.

For more information, please contact Wayne Norris.