Executive Admin & Office Operations Lead

Real Time Recruitment Solutions (RTRS); Fairfield (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Real Time Recruitment Solutions (RTRS) is seeking an organized Office Manager to serve as the administrative backbone across departments and directly support the Managing Director. The role covers executive support, office operations, calendar management, travel coordination, and cross-functional coordination with Sales, Accounting, Marketing, and Operations.

The ideal candidate has 5+ years of experience, exceptional attention to detail, and the ability to manage multiple priorities in a

Qualifications

• 5+ years in office management or executive support.
• Proactive and highly organized with strong attention to detail.
• Experience coordinating across Sales, Accounting, Marketing, and Operations.
• Bilingual English/Spanish is a plus.

Responsibilities

• Oversee daily administrative functions to ensure smooth office operations.
• Manage office supplies, vendors, scheduling, and administrative systems.
• Coordinate internal documentation, filing systems, and organizational processes.
• Support general office logistics and maintain operational readiness.
• Provide direct administrative support to Managing Director and manage calendars, appointments, meetings, and travel.
• Assist with confidential documents, reporting, and executive task management.
• Help ensure leadership priorities are organized and executed.
• Support Sales, Accounting, Marketing, and Operations with administrative coordination and scheduling.
• Prepare reports, spreadsheets, presentations, and documentation.

Skills

Office management

Executive support

Cross-functional coordination

Calendar management

Vendor management

Documentation & reporting

Discretion & confidentiality

Tools

CRM

ERP

PM Tools

Job description

Real Time Recruitment Solutions (RTRS) is seeking an organized Office Manager to serve as the administrative backbone across departments and directly support the Managing Director. The role covers executive support, office operations, calendar management, travel coordination, and cross-functional coordination with Sales, Accounting, Marketing, and Operations.

The ideal candidate has 5+ years of experience, exceptional attention to detail, and the ability to manage multiple priorities in a