Executive Office Manager

R Dpartners; Tempe (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

R&D Partners seeks an Executive Office Manager to oversee administrative operations and provide executive support at a US headquarters. You will manage office procurement, vendor relationships, HR coordination, and technology oversight to drive efficiency and growth.

Applicants must be legally authorized to work in the United States and collaborate with leadership to streamline processes and support strategic initiatives.

Qualifications

• Bachelor’s degree preferred in business administration, operations management or related field.
• Strong organizational, communication, and project management abilities.
• Experience coordinating facilities, vendors, and procurement processes.
• Ability to work independently while supporting leadership and teams.

Responsibilities

• Manage daily office administration to ensure efficient and professional operations.
• Coordinate with contractors, vendors, and stakeholders to maintain timelines and resolve issues.
• Establish and maintain office procedures, standards, and workflows.
• Oversee office-related purchasing, procurement, and vendor relationships.
• Negotiate pricing, monitor vendor performance, and ensure cost-effective practices.
• Support HR with onboarding/offboarding, attendance tracking, and system troubleshooting.
• Implement and improve administrative systems, processes, and documentation.
• Assist leadership with executive meetings, travel logistics, and business optimization initiatives.
• Manage administrative technology requirements, including devices, software, and virtual tools.
• Maintain records of technology assets and ensure employees have necessary tools.
• Represent the company professionally with employees, vendors, and external partners.

Skills

Organizational skills

Project management

Vendor negotiation

Communication

Independent work

Attention to detail

Facilities management

Financial mindset

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Job description

Ready to be the driving force behind a fast-paced headquarters, ensuring seamless operations while supporting leadership and company growth?

R&D Partners is seeking an Executive Office Manager to oversee administrative operations and executive support functions at a headquarters in the US. This role is pivotal in ensuring smooth day-to-day office operations, supporting leadership, and driving efficiency across administrative systems. You will be responsible for procurement, vendor management, HR coordination, technology oversight, and process improvement, while contributing to the company’s growth and operational excellence.

Applicants must have legal authorization to work in the United States.

Responsibilities:

• Manage daily office administration to ensure efficient and professional operations.
• Coordinate with contractors, vendors, and stakeholders to maintain timelines and resolve issues.
• Establish and maintain office procedures, standards, and workflows.
• Oversee office-related purchasing, procurement, and vendor relationships.
• Negotiate pricing, monitor vendor performance, and ensure cost-effective practices.
• Support HR with onboarding/offboarding, attendance tracking, and system troubleshooting.
• Implement and improve administrative systems, processes, and documentation.
• Assist leadership with executive meetings, travel logistics, and business optimization initiatives.
• Manage administrative technology requirements, including devices, software, and virtual tools.
• Maintain records of technology assets and ensure employees have necessary tools.
• Represent the company professionally with employees, vendors, and external partners.

Key Skills and Requirements:

• Strong organizational and project management skills.
• Proficiency in Microsoft Office and business technology platforms.
• Ability to negotiate vendor contracts and manage procurement processes.
• Excellent written and verbal communication skills.
• Proven ability to work independently while collaborating effectively with leadership.
• Strong judgment, discretion, and attention to detail.
• Experience managing facilities, vendors, or operational projects.
• Financial and cost-management mindset.
• Bachelor’s degree in business administration, operations management, or related field preferred.

For more information, please contact Wayne Norris.