Executive Office & Legal Operations Manager

ems; Baltimore (MD); On-site; USD 22,000 - 34,000; Full time

Benefits offered by this job

Overtime opportunities

Health insurance

Paid time off

Retirement benefits

Technology stipend

Professional development opportunities

Job summary

Enterprise Management Solutions, LLC is seeking an Executive Office Manager and Legal Administrative Coordinator to oversee the daily operations of the executive office and provide high-level administrative support to the CEO and C-suite. The role coordinates calendars, meetings, correspondence, and corporate records while ensuring confidentiality and professional communication with attorneys, regulators, and vendors.

On-site work is required.

Qualifications

• Associate degree or higher in business administration, legal studies, or related field.
• 5+ years of executive-support or corporate-administration experience.
• Advanced proficiency with Google Workspace and Microsoft Office.
• Strong writing, proofreading, and records-management skills.
• Ability to manage confidential, time-sensitive matters with professionalism.

Responsibilities

• Maintain executive calendars, meetings, deadlines, and priorities.
• Draft and format professional correspondence, reports, and policies.
• Greet visitors, screen inquiries, route calls, and manage mail and deliveries.
• Maintain confidential corporate, governance, licensing, and legal records.
• Coordinate notarizations, filings, and document retention.
• Prepare materials for executive or attorney review.
• Track renewals, hearings, and other critical deadlines.

Skills

Strong organization

Executive administration

Attention to detail

Time management

Discretion

Professional communication

Education

Associate degree in Business Administration

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Electronic signature systems

CRM

Job description

Enterprise Management Solutions, LLC is seeking an Executive Office Manager and Legal Administrative Coordinator to oversee the daily operations of the executive office and provide high-level administrative support to the CEO and C-suite. The role coordinates calendars, meetings, correspondence, and corporate records while ensuring confidentiality and professional communication with attorneys, regulators, and vendors.

On-site work is required.