Office Manager

GSP International; New Jersey; On-site; USD 52,000 - 76,000; Full time

Job summary

GSP International in New Jersey is seeking an experienced administrative and operations specialist to support our US business across Operations, HR, Finance, Quality, and Regulatory areas. This role ensures HR systems and policies stay up to date and are implemented efficiently, while handling onboarding and employee records.

You will back up office administration, manage purchasing processes, and coordinate travel, mail, and meetings as part of a broader operations team supporting a global

Qualifications

• 7 to 10 years’ experience.
• Ability to oversee and manage multiple priorities.
• Effective communication capabilities – verbal and written to external and internal contacts and customers.
• Schedule and time management - ability to balance work and schedule with business requirements.

Responsibilities

• Offer administrative and operational activity support for the US business in Operations, HR, Finance, Quality, Regulatory, and General Admin when needed.
• Ensure HR systems and policies are kept up to date and implemented effectively and efficiently.
• Manage onboarding of new employees and exit process for terminating employees.
• Develop and maintain employee personnel filing system.
• Budget and expense management for office related items.
• Point of contact for all employee questions regarding benefits, policies, and other inquiries.
• Provide backup to office admin on various administrative tasks including but not limited to; opening and distributing mail, answering phones, routing messages to the proper personnel, booking rooms for company meetings, assist with travel arrangements, ordering and maintaining office supplies/inventory, etc.
• Verify US based purchasing needs by managing PO development and process.
• Support operations team, by maintaining inventory tracking and managing shipments from various sites across our global network.
• Responsible any other duties, which may be assigned by Senior Management.
• Review Privacy inbox and Compliance inbox on daily basis.

Skills

Communication skills

Multitasking

Time management

Job description

• Offer administrative and operational activity support for the US business in the areas of Operations, HR, Finance, Quality, Regulatory, and General Admin when needed.
• Ensure HR systems and policies are kept up to date and implemented effectively and efficiently.
• Manage onboarding of new employees and exit process for terminating employees.
• Develop and maintain employee personnel filing system.
• Budget and expense management for office related items.
• Point of contact for all employee questions regarding benefits, policies, and other inquiries.
• Provide backup to office admin on various administrative tasks including but not limited to; opening and distributing mail, answering phones, routing messages to the proper personnel, booking rooms for company meetings, assist with travel arrangements, ordering and maintaining office supplies/inventory, etc.
• Verify US based purchasing needs by managing PO development and process.
• Support operations team, by maintaining inventory tracking and managing shipments from various sites across our global network.
• Responsible any other duties, which may be assigned by Senior Management.
• Review Privacy inbox and Compliance inbox on daily basis.

Requirements:

• 7 to 10 years’ experience
• Ability to oversee and manage multiple priorities.
• Effective communication capabilities – verbal and written to external and internal contacts and customers.
• Schedule and Time management - ability to balance work and schedule with business requirements.