Headquarters Operations & Executive Support Lead

Easypost 2; Lehi (UT); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Equity

Monthly work-from-home stipend of $50

Flexible work schedule

Paid time off

Job summary

EasyPost seeks an Office Manager & Executive Assistant to serve as a critical operational partner, overseeing daily office operations, hospitality, facilities coordination, and vendor management. The role supports the VP of Client Services & Operations and the Chief of Staff with calendar management, travel, meetings, and confidential communications.

In this role you will host guests, manage onboarding, coordinate office logistics, and lead employee experience initiatives to foster a welcoming

Qualifications

• 3+ years in office management or high-level administrative role.
• Proficiency in Google Workspace (Meet, Docs, Sheets, Slides) or Microsoft 365, and familiarity with Slack.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive company and personal information with absolute confidentiality.
• Self-starting partner who anticipates needs and identifies operational gaps.
• No task is too small; able to pivot when priorities shift.
• Ability to work from the office 5 days per week during regular office hours.

Responsibilities

• Act as first point of contact and host for guests, customers, partners, vendors, and deliveries.
• Host interview candidates, manage onsite schedules, provide office tours and onboarding.
• Manage relationships with landlord and building services; ensure equipment is functional.
• Oversee office supplies, mail, and shipping; coordinate welcome packages and bulk shipments.
• Coordinate in-office perks and assist in planning events to encourage office presence.
• Proactively solicit feedback to improve in-office experience.
• Maintain office security protocols and emergency plans.
• Proactively manage complex calendars for executives; prioritize meetings and resolve conflicts.
• Coordinate end-to-end travel arrangements; flights, hotels, and ground transport.
• Monitor executive inboxes for urgent items and respond timely.
• Support Chief of Staff with events, expenses, real estate management, and CEO support.

Skills

Verbal and written communication

Discretion/confidentiality

Proactive problem solving

Office presence five days a week

Education

3+ years in office management or high-level admin role

Tools

Google Workspace

Microsoft 365

Slack

Job description

EasyPost seeks an Office Manager & Executive Assistant to serve as a critical operational partner, overseeing daily office operations, hospitality, facilities coordination, and vendor management. The role supports the VP of Client Services & Operations and the Chief of Staff with calendar management, travel, meetings, and confidential communications.

In this role you will host guests, manage onboarding, coordinate office logistics, and lead employee experience initiatives to foster a welcoming