Executive Assistant & Office Operations Lead

Easy Mile Fitness; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health coverage

401(k) with company match

Parental leave

Team outings

Planet Fitness Free Black Card

Job summary

Easy Mile Fitness, a Boston-based executive office, seeks an organized, people-first Office Manager & Executive Assistant to serve as the operational backbone of our 25-person corporate office. You will balance office operations leadership with high-trust executive support for the Co-CEOs and HR Director.

This high-visibility role thrives in a fast-growing, entrepreneurial setting, offering opportunities to shape the workspace and contribute to the company’s expansion toward 100+ clubs by 2030.

Qualifications

• 3+ years in office management or executive assistant roles.
• Experience supporting C-suite or senior leadership with calendars and travel.
• Excellent written and verbal communication skills.
• High degree of flexibility and strong multitasking ability.
• Discretion handling confidential information.

Responsibilities

• Manage operations for a 25-person Boston office, including facilities and vendor relationships.
• Own conference room scheduling, AV setup, and meeting logistics for internal and external gatherings including board meetings.
• Provide calendar management and scheduling support to the Co-CEOs across time zones.
• Prepare materials for executive meetings, board presentations, and leadership offsites.
• Coordinate executive travel arrangements and detailed itineraries.
• Draft and finalize executive communications and handle expense reports.

Skills

Calendar management

Executive communications

Office operations

Travel coordination

Discretion

Multitasking

Education

Bachelor's degree or equivalent

Tools

Office Suite

Job description

Easy Mile Fitness, a Boston-based executive office, seeks an organized, people-first Office Manager & Executive Assistant to serve as the operational backbone of our 25-person corporate office. You will balance office operations leadership with high-trust executive support for the Co-CEOs and HR Director.

This high-visibility role thrives in a fast-growing, entrepreneurial setting, offering opportunities to shape the workspace and contribute to the company’s expansion toward 100+ clubs by 2030.