Executive Operations Lead & CEO Support

OPSPro; Ashburn (VA); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental & Vision

FSA

HSA

Life Insurance

401k

PTO

Education Reimbursement

Job summary

OPSPro in Ashburn, VA seeks an experienced Executive Assistant and operations partner to the CEO and Senior Director of Business Operations. This role goes beyond traditional support, owning the execution layer across leadership, events, travel, HR, and logistics to keep critical initiatives on track.

You will manage calendars across time zones, coordinate with external partners, and build processes that prevent gaps. Strong organizational and communication skills are essential.

Qualifications

• 5+ years supporting Senior Executives.
• Experience in client services, operations, or sales coordination.
• Ability to develop and document processes.
• Strong communication and organizational skills.
• Willingness to travel within the United States.

Responsibilities

• Executive Support and Calendar Ownership: Fully manage and optimize calendars, priorities, and commitments across time zones for CEO and Senior Director.
• Communication and Coordination: Monitor communications, draft responses, and act as hub between CEO, leadership, team, and external partners.
• Events and Client Engagement: Coordinate client and industry events, handle logistics, materials, and schedules.
• Exhibits and Operational Logistics: Own inventory of exhibit materials, manage ordering, restocking, packing and transport.
• Travel and Personal Logistics: Plan end-to-end travel and itineraries for CEO and senior leadership.
• HR and Internal Operations Support: Coordinate onboarding/offboarding and HR docs, records, systems.
• Expense and Operational Tracking: Track expenses and maintain documentation.
• Opportunity Tracking and Accountability: Surface opportunities and ensure execution stays on track.

Skills

Executive support

Calendar management

Cross-functional coordination

Travel logistics

Process improvement

Tools

Bigin

SharePoint

Zoho

Job description

OPSPro in Ashburn, VA seeks an experienced Executive Assistant and operations partner to the CEO and Senior Director of Business Operations. This role goes beyond traditional support, owning the execution layer across leadership, events, travel, HR, and logistics to keep critical initiatives on track.

You will manage calendars across time zones, coordinate with external partners, and build processes that prevent gaps. Strong organizational and communication skills are essential.