Head of Facilities

Jobtailor; Denver (CO); On-site; USD 90,000 - 120,000; Full time

Job summary

Ibotta is seeking a Facilities Leader to own the day-to-day operation of the Denver headquarters and to drive the facilities program across space planning, maintenance, and vendor management.

You will collaborate with Legal on contracts, oversee security and emergency preparedness, manage budgets, and plan future space needs while upholding Ibotta's Core Values.

Qualifications

• 5+ years of progressive experience in facilities management, corporate real estate, or workplace operations.
• Experience managing a comparable-sized office (500+ employees / 75,000+ square feet).
• Proven track record building facilities programs and processes from scratch.
• Experience managing relationships with building/property management, landlords, and external vendors.
• Experience designing or managing corporate physical security programs, including badge access, visitor management, and emergency response.
• Comfortable partnering directly with Legal on contracts, compliance, and risk.
• Highly independent and self-directed, with proven stakeholder management skills.

Responsibilities

• Own the day-to-day operation of Ibotta's headquarters.
• Build and optimize the facilities operations program, including work order/ticketing systems, preventive maintenance schedules, vendor management, and space planning.
• Serve as primary point of contact with building/property management.
• Negotiate and manage service levels, repairs, and lease-related operational matters with Legal.
• Oversee the office security program, including badge access, visitor management, emergency preparedness, and incident response.
• Manage facilities vendors and contractors, including sourcing, contracts, and performance.
• Partner with Legal on facilities-related contracts, compliance, and risk matters.
• Manage the facilities budget and identify cost-efficiency opportunities.
• Act as central point of contact for employees and stakeholders on space, workplace experience, and facilities needs.
• Collaborate across functions to support onsite events.
• Plan future space needs, including reconfigurations, moves, and capacity planning.
• Uphold Ibotta's Core Values.

Skills

Facilities Management

Vendor Management

Corporate Real Estate

Project Management

Stakeholder Management

Space Planning

Education

Bachelor's degree in Facilities Management, Business, or related field

Job description

• Own the day-to-day operation of Ibotta's headquarters
• Build and optimize the facilities operations program, including work order/ticketing systems, preventive maintenance schedules, vendor management, and space planning
• Serve as primary point of contact with building/property management
• Negotiate and manage service levels, repairs, and lease-related operational matters with Legal
• Oversee the office security program, including badge access, visitor management, emergency preparedness, and incident response
• Manage facilities vendors and contractors, including sourcing, contracts, and performance
• Partner with Legal on facilities-related contracts, compliance, and risk matters
• Manage the facilities budget and identify cost-efficiency opportunities
• Act as central point of contact for employees and stakeholders on space, workplace experience, and facilities needs
• Collaborate across functions to support onsite events
• Plan future space needs, including reconfigurations, moves, and capacity planning
• Uphold Ibotta's Core Values

Requirements

• 5+ years of progressive experience in facilities management, corporate real estate, or workplace operations
• Experience managing a comparable-sized office (500+ employees / 75,000+ square feet)
• Bachelor's degree in Facilities Management, Business, or related field preferred; equivalent experience considered
• Proven track record building facilities programs and processes from scratch
• Experience managing relationships with building/property management, landlords, and external vendors
• Experience designing or managing corporate physical security programs, including badge access, visitor management, and emergency response
• Comfortable partnering directly with Legal on contracts, compliance, and risk
• Highly independent and self-directed
• Proven stakeholder management skills
• Excellent organizational and project management skills
• Applicants must be currently authorized to work in the United States on a full-time basis

Core Competencies

Demonstrates expertise in facilities management, including program development, vendor management, and compliance with legal standards. Proven ability to optimize workplace operations and enhance employee experience through effective space planning and security management.

Highest-signal resume keywords

• Facilities Management
• Vendor Management
• Corporate Real Estate
• Project Management
• Stakeholder Management

ATS Optimization Keywords

Hard Skills

• Facilities Operations Program Development
• Preventive Maintenance Scheduling
• Work Order/Ticketing Systems
• Budget Management
• Space Planning
• Corporate Physical Security Management
• Emergency Preparedness
• Contract Negotiation
• Compliance Management
• Risk Management

Soft Skills

• Organizational Skills
• Self-Directed
• Collaboration
• Communication
• Problem-Solving

Industry Keywords

• Building Management
• Lease Management
• Workplace Experience
• Facilities Budgeting
• Employee Engagement