Head of Facilities

Ibotta; Denver (CO); On-site; USD 125,000 - 165,000; Full time

Benefits offered by this job

Denver office parking

Snacks

Occasional meals

Employee Stock Purchase Program

401k match

Job summary

Ibotta is seeking a Head of Facilities to lead the day-to-day operations of our Denver headquarters. This role oversees space planning, vendor management, security, and the facilities budget in a 550+ employee environment across 93,000+ square feet.

You will design and optimize facilities systems, manage relationships with building management and vendors, and partner with Legal and IT to ensure compliance and safe, efficient operations.

Qualifications

• 5+ years of progressive experience in facilities management, corporate real estate, or workplace operations.
• Bachelor’s degree in Facilities Management, Business, or related field preferred; equivalent experience considered.
• Proven track record building facilities programs and processes from scratch.

Responsibilities

• Own the day-to-day operation of Ibotta’s headquarters.
• Build and optimize the facilities operations program, including work order/ticketing systems, preventive maintenance, vendor management, and space planning.
• Serve as primary contact with building management, negotiating service levels and lease-related matters.
• Oversee the office security program (badge access, visitor management, emergency preparedness).
• Manage relationships with facilities vendors and contractors, including sourcing, contracts, and performance.
• Partner with Legal on contracts, compliance, and risk.
• Manage the facilities budget and identify cost-efficiency opportunities.
• Act as central contact for employees on space, workplace experience, and facilities needs.
• Collaborate across functions to support onsite events and future space planning.

Skills

Facilities management

Vendor management

Security programs

Budget management

Stakeholder management

Education

Bachelor’s degree in Facilities Management, Business, or related field

Tools

Work orders systems

Job description

Ibotta is seeking a Head of Facilities to join our innovative team and contribute to our mission to Make Every Purchase Rewarding. You will design, implement, and optimize the systems, vendor relationships, and processes needed to manage a workplace of 550+ employees across 93,000+ square feet. This is a highly visible, largely independent role: you will be the primary point of contact for building management, facilities related vendors, security, and the person employees rely on to get things fixed, safe, and running smoothly.

This position is located in Denver, Colorado and requires a full-time, on-site presence 5 days a week in office, with occasional weekend and evening support as needed.

What You Will Do

• Own the day-to-day operation of Ibotta’s headquarters.

• Build and optimize the facilities operations program, including work order/ticketing systems, preventive maintenance schedules, vendor management, and space planning as headcount grows.

• Serve as Ibotta’s primary point of contact with building/property management, negotiating and managing service levels, repairs, and lease-related operational matters in partnership with the legal team.

• Oversee the design and manage the office security program, including badge access, visitor management, emergency preparedness, and incident response, in partnership with Legal, Security Operations, and IT.

• Manage relationships with facilities vendors and contractors (janitorial, maintenance, security, food service, etc.), including sourcing, contracts, and performance.

• Partner with Legal on facilities-related contracts, compliance, and risk matters (e.g., lease obligations, insurance, safety regulations).

• Manage the facilities budget, tracking spend against plan and identifying opportunities for cost efficiency.

• Act as the central point of contact for employees and stakeholders on space, workplace experience, and facilities needs, setting response-time expectations and communicating proactively.

• Collaborate across functions to support onsite events

• Plan for future space needs, including reconfigurations, moves, and capacity planning as the company scales.

• Embrace and uphold Ibotta’s Core Values: Integrity, Boldness, Ownership, Teamwork, Transparency, & A good idea can come from anywhere

What We Are Looking For

• 5+ years of progressive experience in facilities management, corporate real estate, or workplace operations, including experience managing a comparable-sized office (500+ employees / 75,000+ square feet).

• Bachelor’s degree in Facilities Management, Business, or related field preferred; equivalent experience considered.

• Proven track record building facilities programs and processes from scratch, not just maintaining existing ones.

• Experience managing relationships with building/property management, landlords, and external vendors.

• Experience designing or managing corporate physical security programs (badge access, visitor management, emergency response).

• Comfortable partnering directly with Legal on contracts, compliance, and risk.

• Highly independent and self-directed; able to identify problems and build solutions without significant oversight.

• Proven stakeholder management skills, with the ability to communicate effectively with employees at all levels, executives, and external partners.

• Excellent organizational and project management skills, with the ability to manage multiple priorities and vendors simultaneously.

About Ibotta ("I bought a...")

Ibotta (NYSE: IBTA) is a leading performance marketing platform allowing brands to deliver digital promotions to over 200 million consumers through a network of publishers called the Ibotta Performance Network (IPN). The IPN allows marketers to influence what people buy, and where and how often they shop – all while paying only when their campaigns directly result in a sale. American shoppers have earned over $1.8 billion through the IPN since 2012. The largest tech IPO in history to come out of Colorado, Ibotta is headquartered in Denver, and is continually listed as a top place to work by The Denver Post and Inc. Magazine.

Additional Details

• This position is located in Denver, CO and includes competitive pay, flexible time off, benefits package (including medical, dental, vision), Employee Stock Purchase Program, and 401k match. Denver office perks include paid parking, snacks, and occasional meals.

• Base compensation range: $125,000 - $165,000. Equity is included in overall compensation package. This compensation range is specific to the United States labor market and may be adjusted based on actual experience.

• Ibotta is an Equal Opportunity Employer. Ibotta’s employment decisions are made without regard of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.

• Applicants must be currently authorized to work in the United States on a full-time basis.

• Applicants are accepted until the position is filled.

• For the security of our employees and the business, all employees are responsible for the secure handling of data in accordance with our security policies, identifying and reporting phishing attempts, as well as reporting security incidents to the proper channels.