Administrative Assistant, School Counseling & Records

Roanoke City Public Schools; Roanoke (VA); On-site; USD 41,000 - 59,000; Full time

Job summary

Roanoke City Public Schools seeks an Administrative Assistant I - Counseling to provide skilled clerical and secretarial support in the Student Success & Support Services office in Roanoke, Virginia.

The role handles confidential records, calendar management, meetings, mail processing, data entry, invoices, payroll, budgets, and correspondence, under supervision, supporting school leaders and families with professionalism and accuracy.

Qualifications

• Requires high school diploma or equivalent with courses in typing and stenography.
• Performs skilled clerical and secretarial duties with accuracy and confidentiality.
• Experience with payroll, budgeting, records, and data entry is a plus.

Responsibilities

• Serve as confidential secretary to a school division executive; process incoming mail.
• Prepare, maintain, and file detailed records and correspondence.
• Schedule meetings and transcribe minutes; manage calendars and appointments.
• Process invoices and monitor funds; assist with department budget.

Skills

Office administration

Typing / Transcription

Data processing

Communication skills

Education

High school diploma

Typing & stenography courses

Tools

Word processing software

Data entry equipment

Job description

Roanoke City Public Schools seeks an Administrative Assistant I - Counseling to provide skilled clerical and secretarial support in the Student Success & Support Services office in Roanoke, Virginia.

The role handles confidential records, calendar management, meetings, mail processing, data entry, invoices, payroll, budgets, and correspondence, under supervision, supporting school leaders and families with professionalism and accuracy.