GUEST SERVICES / FRONT DESK OFFICE ADMINISTRATOR

DG GLASS & TRADE - Desde 2001 conectando negocios confiaveis.; Tampa (FL); In loco; USD 38.000 - 46.000; Tempo pieno

Descrizione del lavoro

DG GLASS & TRADE - Desde 2001 conectando negocios confiaveis. in Tampa, a Specialist for Guest Experience & Office Operations will provide white-glove front-desk hospitality and manage calls, deliveries, and confidential information.

Reporting to the Chief of Staff, you will oversee facilities, supplies, onboarding, staff engagement, events, board meetings, and Zoom/Teams setup in an onsite environment requiring 5+ years in office management and a polished, client-focused approach.

Competenze

• 5+ years of professional experience in office management or corp office administration.
• Strong HR, onboarding, event coordination, administrative, high-touch service experience.
• Excellent presentation and communication skills interfacing with executives and board members.
• Proficient with MS Office including Excel and PowerPoint.
• Experience with hybrid meetings (online and onsite) and coordinating vendors.

Mansioni

• Provide exceptional front-desk hospitality to staff, executives, Trustees, donors, volunteers, and visitors while managing calls, inquiries, deliveries, and confidential information.
• Oversee daily office operations: facilities, supplies, vendor relationships, maintenance, and technology troubleshooting.
• Coordinate onboarding, orientation, offboarding, staff recognition, and internal communications to support a positive workplace culture.
• Manage executive and board meetings, events, catering, conference room setup, and Zoom/Teams logistics.
• Independently handle office procedures, projects, vendor coordination, and administrative priorities.

Conoscenze

Office administration

Guest experience

Event coordination

HR onboarding

Vendor coordination

Communication

Bilingual Spanish/English

Formazione

High school diploma

Associate’s Degree

Strumenti

MS Office

Excel

PowerPoint

Zoom/Teams

Descrizione del lavoro

#IND123

Specialist, Guest Experience & Office Operations

Location: Tampa, 33607 – This position is onsite

#IND123

Job ID 23744 - Specialist, Guest Experience & Office Operations

Location: Tampa, 33607 – This position is onsite

Pay: A$60,000 yearly DOE

Type: Direct hire

Schedule: Monday–Friday, 8:30 AM–5:00 PM

Summary: Seeking white-glove office management. Will report to the Chief of staff

Job Description

• Provide exceptional, professional front-desk hospitality to staff, executives, Trustees, donors, volunteers, and visitors while managing calls, inquiries, deliveries, and confidential information.
• Oversee daily office operations, including facilities, supplies, vendor relationships, maintenance, technology troubleshooting, and workplace improvements.
• Coordinate employee onboarding, orientation, offboarding, staff recognition, internal communications, and engagement initiatives to support a positive workplace culture.
• Manage executive meetings, board meetings, events, and volunteer activities, including scheduling, catering, conference room setup, Zoom/Teams technology, and event logistics.
• Independently manage office procedures, operational projects, vendor coordination, and administrative priorities while maintaining a polished, organized, and professional workplace environment.

Nice To Have

• Associate’s Degree
• Bilingual: Spanish/English
• Professional services industry experience such as financial services
• Onboarding and employee engagement

Requirements

• Must have 5+ years of professional experience in office management, corp office administration
• strong HR, employee onboarding, event coordination, administrative, and high-touch service experience suited to an organization serving wealthy donors and board members.
• Professional polished presentation and communications skills: Will interface with executives, board members, stakeholders (white-glove office management)
• Must be MS Office proficient including: Excel, PowerPoint
• Must have experience with hybrid meetings (both online and onsite at the same time)
• Minimal travel may be required for local meetings and activities
• High school diploma or equivalent
• Background check required
• Drug screening required