SPECIALIST, GUEST EXPERIENCE & OFFICE OPERATIONS

DG GLASS & TRADE - Desde 2001 conectando negocios confiaveis.; Tampa (FL); In loco; USD 54.000 - 66.000; Tempo pieno

Descrizione del lavoro

DG GLASS & TRADE - Desde 2001 conectando negocios confiaveis. seeks an experienced Office & Guest Experience professional to manage front desk operations, coordinate onboarding, and support executives onsite in Tampa.

You will oversee facilities, vendor relations, and internal communications while maintaining a white-glove, professional environment. The role reports to the Chief of Staff and requires 5+ years in office management, strong MS Office skills, and the ability to coordinate hybrid

Competenze

• 5+ years of professional experience in office management.
• Strong HR, onboarding, event coordination, administrative, and high-touch service experience.
• Professional polished presentation and communications skills: interface with executives and board members.

Mansioni

• Provide front-desk hospitality to staff, executives, Trustees, donors, volunteers, and visitors while managing calls, inquiries, deliveries, and confidential information.
• Oversee daily office operations including facilities, supplies, vendor relationships, maintenance, technology troubleshooting, and workplace improvements.
• Coordinate employee onboarding, orientation, offboarding, staff recognition, internal communications, and engagement initiatives to support a positive workplace culture.
• Manage executive meetings, board meetings, events, and volunteer activities, including scheduling, catering, conference room setup, Zoom/Teams technology, and event logistics.
• Independently manage office procedures, operational projects, vendor coordination, and administrative priorities while maintaining a polished, organized workplace environment.

Conoscenze

Front-desk hospitality

HR experience

Employee onboarding

Event coordination

Executive communication

MS Office (Excel, PowerPoint)

Zoom/Teams

Formazione

High school diploma or equivalent

Associate’s Degree

Strumenti

Zoom/Teams

Descrizione del lavoro

#IND123

Job ID 23744 - Specialist, Guest Experience & Office Operations

Location: Tampa, 33607 – This position is onsite

Pay: Around $60,000 yearly DOE

Type: Direct hire

Schedule: Monday–Friday, 8:30 AM–5:00 PM

Summary: Seeking white-glove office management. Will report to the Chief of staff

Job Description

• Provide exceptional, professional front-desk hospitality to staff, executives, Trustees, donors, volunteers, and visitors while managing calls, inquiries, deliveries, and confidential information.
• Oversee daily office operations, including facilities, supplies, vendor relationships, maintenance, technology troubleshooting, and workplace improvements.
• Coordinate employee onboarding, orientation, offboarding, staff recognition, internal communications, and engagement initiatives to support a positive workplace culture.
• Manage executive meetings, board meetings, events, and volunteer activities, including scheduling, catering, conference room setup, Zoom/Teams technology, and event logistics.
• Independently manage office procedures, operational projects, vendor coordination, and administrative priorities while maintaining a polished, organized, and professional workplace environment.

Nice To Have

• Associate’s Degree
• Bilingual: Spanish/English
• Professional services industry experience such as financial services
• Onboarding and employee engagement

Requirements

• Must have 5+ years of professional experience in office management, corp office administration
• strong HR, employee onboarding, event coordination, administrative, and high-touch service experience suited to an organization serving wealthy donors and board members.
• Professional polished presentation and communications skills: Will interface with executives, board members, stakeholders (white-glove office management)
• Must be MS Office proficient including: Excel, PowerPoint
• Must have experience with hybrid meetings (both online and onsite at the same time)
• Minimal travel may be required for local meetings and activities
• High school diploma or equivalent
• Background check required
• Drug screening required