HR Administrative Specialist – Human Resources, Onboarding & Recruiting Coordination

Vision Square Inc; Tampa (FL); Presencial; USD 25 000 - 35 000; Tempo parcial

Resumo da oferta

Vision Square Inc. seeks an HR Administrative Specialist to manage Human Resources operations, onboarding, and recruiting coordination in a professional onsite setting in Tampa, FL. The role includes front desk duties, I-9 and E-Verify processes, and cross-functional HR support.

The ideal candidate has five years of related experience or an associate's degree, with strong HRIS and ADP platforms skills, and comfort handling confidential records in a business casual environment.

Qualificações

• Must speak, write, and understand English.
• High school diploma or equivalent with 5 years related experience, or an associate's degree.
• 3 years HRIS experience.
• 3 years HR administration and HR coordinating processes.
• 3 years experience with ADP HR platforms.
• 2 years onboarding experience.
• 1 year staff recruiting processes experience.
• 1 year receptionist experience including routing calls and filing.

Responsabilidades

• Serve as a primary point of contact for Human Resources.
• Provide specialized administrative duties to support the HR Office.
• Cross-functional support to HR team members.
• Respond to inquiries regarding purchasing, personnel, facilities, and administration.
• Explain policies and procedures and resolve problems.
• Provide administrative support to the Chief Administrative Officer.
• Front desk receptionist duties and switchboard operations.
• Route calls, manage correspondence, maintain filing systems.
• Support onboarding and I-9 / E-Verify processes.
• Handle confidential documents and employment verifications.
• Coordinate purchasing and requisitions; manage P-Card usage.
• Prepare presentations and reports; edit content as needed.
• Coordinate employee surveys and internal events.
• Arrange staff travel and travel reimbursements.

Conhecimentos

English language

HR administration

HR coordination

HRIS systems

ADP HR platforms

Onboarding

Reception duties

Formação académica

High school diploma or equivalent; 5 years related experience OR Associate's degree

Ferramentas

ADP Workforce

Laserfiche

Descrição da oferta de emprego

HR Administrative Specialist – Human Resources, Onboarding & Recruiting Coordination

Job Details

• Job Title: HR Administrative Specialist – Human Resources, Onboarding & Recruiting Coordination
• Location: Tampa, Florida
• Work Arrangement: Onsite
• Worksite Address: Not included in the public posting; the source provides a client-specific worksite address
• Onsite Requirement: Onsite, Monday through Friday
• Remote/Hybrid Details: Not applicable; the position is designated onsite
• Residency Requirement: Not Provided
• Local Candidate Requirement: The source includes a screening question asking whether the candidate lives within 30 miles of the work location; whether this is a mandatory eligibility requirement is Not Provided
• Relocation Requirement: Not Provided
• Number of Openings: 1
• Employment Type: Contract/temporary
• Estimated Start Date: November 6, 2026
• Estimated End Date: November 30, 2027
• Contract Duration: Approximately 12 months and 25 days
• Potential Extension/Renewal: Not Provided
• Submission/Application Deadline: Not Provided
• Schedule: Monday through Friday, 8:00 AM–5:00 PM
• Working Hours: 8:00 AM–5:00 PM; unpaid meal break details are Not Provided
• Hours Per Day: Not Provided
• Hours Per Week: Not Provided
• Time Zone: Not Provided
• Weekend Requirement: No
• Overtime: No
• On-Call: Not Provided
• Travel: Staff travel coordination and travel reimbursement administration are part of the responsibilities; travel frequency for the position is Not Provided
• Expenses: Rebillable expenses are not allowed
• Candidate Pay Rate: $21.81 per hour
• Education: High school diploma or equivalent and five (5) years of related experience, or an associate's degree in a related field
• Background Check: Level 1, seven-year criminal background screening, including Social Security and sex offender checks
• Drug Screening: Mandatory five-panel drug screen covering amphetamines, phencyclidine, cocaine, opiates, and marijuana
• Interview Format: In-person interview only
• Dress Code: Business casual
• Work Environment: Front desk in a professional office environment

Position Overview

The HR Administrative Specialist serves as a primary point of contact for Human Resources and performs specialized administrative duties required to support the Human Resources Office.

The role includes front desk reception, switchboard operations, filing, new employee orientation, onboarding, I-9 and E-Verify processes, HR administration, recruiting coordination, purchasing support, employee surveys, presentation preparation, correspondence, reporting, and administrative support for the Chief Administrative Officer.

The position also provides cross-functional support to other Human Resources team members and assists with internal and external events, employee travel coordination, and travel reimbursement administration. The successful candidate must be able to work independently and make educated decisions with minimal supervision.

Education

• Required: High school diploma or equivalent and five (5) years of related experience, or an associate's degree in a related field

Required Skills / Experience

• Ability to speak, write, and understand English
• High school diploma or equivalent and five (5) years of related experience, or an associate's degree in a related field
• 3 years of work experience using HRIS systems
• 3 years of work experience with HR administration and HR coordinating processes
• 3 years of experience using ADP HR platforms
• 2 years of work experience with new employee orientation and onboarding
• 1 year of experience with staff recruiting processes and guidelines
• 1 year of experience as a receptionist, including call routing, filing, and correspondence management
• Experience using a desktop computer, badge printer, copier, scanner, and printer; no minimum duration specified

Preferred Skills / Experience

Highly Desired

• 6 months of experience conducting employment verifications

Additional Skills Mentioned in the Position Description

The following are identified in the narrative as relevant skills or experience, but are not separately classified as Required or Preferred in the skills table:

• Front desk reception and switchboard operations
• New employee orientation and onboarding
• I-9 and E-Verify processes
• HR experience and recruiting coordination
• Technology proficiency
• Familiarity with wage garnishments
• Handling confidential documents
• Experience using ADP Workforce
• Experience using Laserfiche

Experience with ADP Workforce and Laserfiche is specifically described as a plus.

Job Responsibilities

Human Resources Administration

• Serve as a primary point of contact for Human Resources
• Perform specialized administrative duties required to support the Human Resources Office
• Provide cross-functional support to other Human Resources team members
• Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administration
• Explain policies and procedures, answer questions, and independently resolve problems
• Provide administrative support to the Chief Administrative Officer

Front Desk and Employee Support

• Perform front desk receptionist duties and switchboard operations
• Route calls, manage correspondence, and maintain filing systems
• Support new employee orientation and onboarding
• Assist with I-9 and E-Verify processes
• Handle confidential documents
• Support employment verification activities

Purchasing and Administrative Coordination

• Research items and obtain price quotes
• Enter purchasing information into systems
• Coordinate requisition approvals
• Receive purchase orders
• Manage P-Card usage

Reporting, Presentations and Communication

• Coordinate employee surveys
• Prepare presentation materials for use by others
• Edit presentation content and add appropriate graphic and design elements
• Create web content, as applicable
• Compose and prepare correspondence, memoranda, forms, and reports using appropriate word processing and spreadsheet tools
• Perform basic statistical calculations on data for reports and presentations

Events and Travel

• Participate in coordinating internal and external events, including job fairs, benefits activities, annual enrollment, wellness fairs, and HART wellness initiatives
• Arrange and coordinate staff travel and travel reimbursement

Ideal Candidate

The strongest candidate is likely to have hands-on HR administrative experience combined with front desk reception, employee onboarding, HRIS systems, and recruiting coordination experience. The most important screening considerations are the explicitly required education/experience pathway, three years of HRIS experience, three years of HR administration and coordination, and three years of ADP HR platform experience.

A particularly competitive candidate would have experience with ADP Workforce, Laserfiche, I-9 and E-Verify processes, employment verifications, wage garnishments, and confidential employee records. Strong organization, communication, technology skills, independent decision-making, and the ability to support multiple HR functions would align well with the role.

Candidates whose backgrounds are limited to general reception or office administration without the specified HRIS, ADP, and HR coordination experience may be less closely aligned. Candidates should also be comfortable working onsite in Tampa, attending an in-person interview, following the business-casual dress code, and completing the stated pre-employment screening requirements.