Guest-Centric Workplace Services Coordinator – NYC Onsite

Opensity Solutions; New York (NY); Sur place; USD 74 501 000 - 85 962 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid PTO

Résumé du poste

Opensity Solutions is seeking a hospitality-focused Workplace Services Coordinator to support the daily workplace experience at our client's midtown New York office. This onsite role blends high-touch corporate hospitality with calendar coordination, meeting support, and hands-on workplace operations.

The ideal candidate will work independently, anticipate needs, and manage priorities in a busy environment, with responsibilities spanning guest services, meeting logistics, and office operations.

Qualifications

• Experience in corporate hospitality, workplace experience, or high-touch environment.
• Calendar management experience including scheduling meetings and changing priorities.
• Ability to independently manage daily operations and own outcomes.
• Experience supporting conference rooms, catering, events, guest registration, and meeting logistics.
• Strong written and verbal communication with stakeholders at all levels.
• Proficiency with Microsoft Outlook, Teams, Word, and Excel; willingness to learn visitor-management and room-booking tools.

Responsabilités

• Deliver a welcoming, service-oriented experience for employees, visitors, and vendors.
• Coordinate meeting readiness, room scheduling, setups, catering, guest lists, and last-minute changes.
• Maintain calendars, manage appointments, and prepare communications.
• Collaborate with facilities, IT, building management, and security to ensure timely service.
• Check conference-room AV equipment and troubleshoot basic issues.
• Track facilities requests and vendor visits through completion.
• Support onsite meetings and executive visits with hospitality and logistics.

Connaissances

Calendar management

Administrative support

Corporate hospitality

Communication

Multitasking

Outils

Outlook

Teams

Word

Excel

Visitor-management platforms

Room-booking platforms

Service-ticketing platforms

Description du poste

Opensity Solutions is seeking a hospitality-focused Workplace Services Coordinator to support the daily workplace experience at our client's midtown New York office. This onsite role blends high-touch corporate hospitality with calendar coordination, meeting support, and hands-on workplace operations.

The ideal candidate will work independently, anticipate needs, and manage priorities in a busy environment, with responsibilities spanning guest services, meeting logistics, and office operations.