Executive Assistant I

Advanced Clinical; San Carlos (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health coverage

Life insurance

Disability insurance

401k benefits

Job summary

Advanced Group is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include complex calendar management, travel coordination, and preparation of presentations and reports. The ideal candidate will demonstrate strong communication, independent judgment, and collaboration across stakeholders

Qualifications

• 8+ years of administrative experience supporting senior executives or leadership teams.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong calendar management, scheduling, and travel coordination experience.

Responsibilities

• Manage complex calendars, meetings, and executive priorities.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare and maintain presentations, reports, and business documents.
• Coordinate meetings, events, and conferences, including logistics and materials.
• Track priorities, deadlines, actions, and follow-up activities.
• Support vendor coordination, contracts, and related administrative processes.
• Assist with recruiting coordination, interview scheduling, and onboarding activities.
• Support special projects and cross-functional administrative needs.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Prioritization

Organization

Independent work

Stakeholder management

Tools

Microsoft Office

Job description

Position Overview

We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced environment. This role requires exceptional organization, professionalism, discretion, and the ability to manage multiple priorities while supporting executive operations.

Key Responsibilities

• Manage complex calendars, meetings, and executive priorities.
• Coordinate domestic and international travel, itineraries, and expense reporting.
• Prepare and maintain presentations, reports, correspondence, and other business documents.
• Coordinate meetings, events, and conferences, including logistics and materials.
• Track priorities, deadlines, action items, and follow-up activities.
• Support vendor coordination, contracts, purchase requests, and related administrative processes.
• Assist with recruiting coordination, interview scheduling, and onboarding activities.
• Support special projects, team initiatives, and cross-functional administrative needs.
• Handle confidential information with professionalism and discretion.

Qualifications

• 8+ years of administrative experience, including support for senior executives or leadership teams.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong calendar management, scheduling, and travel coordination experience.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, problem-solving, and interpersonal skills.
• Ability to work independently and exercise sound judgment.
• Experience interacting with stakeholders across all levels of an organization.

Ideal Candidate

• Proactive, highly organized, and detail-oriented.
• Strong communicator with excellent relationship-building skills.
• Anticipates needs and resolves issues independently.
• Thrives in a dynamic, fast-paced environment while maintaining confidentiality and professionalism.

#MSPTalent

Benefits

Full-time employees are also eligible for benefits options such as health coverage, life insurance, disability insurance, and 401k benefits.

Equality, diversity and inclusion

At Advanced Group, our commitment to diversity and inclusion in every part of our organization is crucial to fulfilling our mission and demonstrating our REAL values. Advanced Group is committed to providing employment opportunities without regard to sex, race, color, age, national origin, religion, gender identity or expression, sexual orientation or sexual preference, pregnancy or maternity, genetic information, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

Access for applicants with disabilities

Advanced Group complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please contact [e-mail].