Grants Lifecycle Manager — Foundation Operations

BCL Search; New York (NY); On-site; USD 95,000 - 110,000; Full time

Job summary

BCL Search is seeking a Grants & Administration Manager for a Midtown-based foundation. The role oversees the grant lifecycle, scheduling, meetings, and records with a hands-on, detail-focused mindset.

The ideal candidate has 3-5+ years in administrative roles, strong organizational skills, and the ability to work closely with senior stakeholders in a collaborative environment. In-office schedule, with some flexibility and a discretionary bonus opportunity.

Qualifications

• 3-5+ years of experience in administrative roles with detail-oriented processes.
• Exceptional organization, accuracy, and follow-through.
• Strong judgment and discretion.
• Experience with databases; grants management system a plus.
• Proactive and able to own end-to-end processes.
• Ability to work independently and in small team.
• Administrative or project management experience in financial services a plus.
• Positive, flexible, and team-oriented

Responsibilities

• Manage staff and board scheduling, meeting preparation, materials, and minutes.
• Manage the full grant lifecycle in the database system.
• Maintain accurate grant and organizational records.
• Track key deadlines and follow-up items related to grants and administrative processes.
• Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination.
• Identify opportunities to improve administrative systems, processes, and workflows.
• Assist with additional administrative needs and special projects as needed

Skills

Grants management

Administrative coordination

Attention to detail

Stakeholder coordination

Project coordination

Tools

Databases

Grants management system

Job description

BCL Search is seeking a Grants & Administration Manager for a Midtown-based foundation. The role oversees the grant lifecycle, scheduling, meetings, and records with a hands-on, detail-focused mindset.

The ideal candidate has 3-5+ years in administrative roles, strong organizational skills, and the ability to work closely with senior stakeholders in a collaborative environment. In-office schedule, with some flexibility and a discretionary bonus opportunity.