Grants & Administration Lead (Hybrid) — Drive Systems

HRB; New York (NY); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Discretionary Bonus

Benefits

Job summary

Private Foundation in Midtown, NYC is seeking a Grants & Administration Manager to oversee the grant lifecycle and core administrative functions in a hybrid setting. You will coordinate staff and board scheduling, prepare materials, and ensure precise recordkeeping and deadline tracking, working closely with senior stakeholders in a small team.

The role requires 3–5+ years of relevant experience, exceptional organization, discretion, and the ability to manage databases and grants processes.

Qualifications

• Experience managing / supporting administrative and detail-intensive processes.
• Experience with databases and grants management systems is a plus.
• Proactive and resourceful, able to own processes from start to finish.
• Ability to work independently and collaboratively.

Responsibilities

• Manage staff and board scheduling, meeting preparation, materials, and minutes.
• Manage the full grant lifecycle in the database system.
• Maintain accurate grant and organizational records.
• Track key deadlines and follow-up items related to grants and administrative processes.
• Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination.
• Identify opportunities to improve administrative systems, processes, and workflows.
• Assist with additional administrative needs and special projects as needed.

Skills

Grants management

Database management

Project management

Attention to detail

Discretion

Team collaboration

Tools

Grants management system

Job description

Private Foundation in Midtown, NYC is seeking a Grants & Administration Manager to oversee the grant lifecycle and core administrative functions in a hybrid setting. You will coordinate staff and board scheduling, prepare materials, and ensure precise recordkeeping and deadline tracking, working closely with senior stakeholders in a small team.

The role requires 3–5+ years of relevant experience, exceptional organization, discretion, and the ability to manage databases and grants processes.