Grants & Administration Manager at Foundation in Midtown

BCL Search; New York (NY); On-site; USD 95,000 - 110,000; Full time

Job summary

BCL Search is seeking a Grants & Administration Manager for a Midtown-based foundation. The role oversees the grant lifecycle, scheduling, meetings, and records with a hands-on, detail-focused mindset.

The ideal candidate has 3-5+ years in administrative roles, strong organizational skills, and the ability to work closely with senior stakeholders in a collaborative environment. In-office schedule, with some flexibility and a discretionary bonus opportunity.

Qualifications

• 3-5+ years of experience in administrative roles with detail-oriented processes.
• Exceptional organization, accuracy, and follow-through.
• Strong judgment and discretion.
• Experience with databases; grants management system a plus.
• Proactive and able to own end-to-end processes.
• Ability to work independently and in small team.
• Administrative or project management experience in financial services a plus.
• Positive, flexible, and team-oriented

Responsibilities

• Manage staff and board scheduling, meeting preparation, materials, and minutes.
• Manage the full grant lifecycle in the database system.
• Maintain accurate grant and organizational records.
• Track key deadlines and follow-up items related to grants and administrative processes.
• Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination.
• Identify opportunities to improve administrative systems, processes, and workflows.
• Assist with additional administrative needs and special projects as needed

Skills

Grants management

Administrative coordination

Attention to detail

Stakeholder coordination

Project coordination

Tools

Databases

Grants management system

Job description

Our client, a foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors. This is a hands-on role overseeing the grant lifecycle and key administrative functions, including scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail-intensive processes while working closely with senior stakeholders in a collaborative environment.

RESPONSIBILITIES

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

REQUIREMENTS

• 3-5+ years of relevant experience managing and supporting administrative and detail-intensive processes
• Exceptional organization, accuracy, attention to detail, and follow-through is a must!
• Strong judgment and discretion
• Experience working with databases; grants management system experience is a plus
• Proactive and resourceful, with the ability to take ownership of processes from start to finish
• Ability to work effectively both independently and collaboratively within a small team
• Administrative or project management experience in financial services is a plus
• Positive, flexible, and team-oriented

SALARY

$95–$110K (DOE) + Discretionary Bonus Opportunity + Benefits

HOURS

9:00am-5:00pm (with flexibility if needed) | In-office 3x/week