Grants & Administration Manager at Private Foundation in Midtown (Hybrid)

BCL Search, Inc.; New York (NY); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Discretionary Bonus Opportunity

Benefits

Job summary

Private Foundation in Midtown, New York, NY, is seeking a Grants & Administration Manager to oversee the grant lifecycle and key administrative functions. The role involves board and staff scheduling, meeting coordination, records management, and close collaboration with senior stakeholders in a small, proactive team.

The ideal candidate is highly organized, detail-oriented, discrete, and able to manage complex processes from start to finish in a hybrid in‑office setting three days per week.

Qualifications

• 3–5+ years of experience in administrative and detail‑intensive processes.
• Exceptional organization, accuracy, attention to detail, and follow‑through.

Responsibilities

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, and team on day‑to‑day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

Skills

Grant lifecycle management

Database experience

Grants management system

Project management

Attention to detail

Discretion

Independent work

Team collaboration

Administrative support

Financial services experience

Job description

Grants & Administration Manager at Private Foundation in Midtown (Hybrid)

• New York, NY

Our client, a private foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors, working closely with the board, and team. This is a hands‑on role overseeing the grant lifecycle and key administrative functions, including board and staff scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail‑intensive processes while working closely with senior stakeholders in a small, collaborative environment.

RESPONSIBILITIES:

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, andteam on day-to-day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

REQUIREMENTS:

• 3-5+ years of relevant experience managing / supporting administrative and detail-intensive processes
• Exceptional organization, accuracy, attention to detail, and follow-through is a must!
• Strong judgment and discretion
• Experience working with databases; grants management system experienceis a plus
• Proactive and resourceful, with the ability to take ownership of processes from start to finish
• Ability to work effectively both independently and collaboratively
• Administrative orproject management experience in financial services is a plus
• Positive, flexible, and team-oriented

SALARY:

$95–$110K (DOE) + Discretionary Bonus Opportunity + Benefits

HOURS:

9:00am-5:00pm (with flexibility if needed) | In-office 3x/week

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