Grants & Administration Manager at Private Foundation in Midtown (Hybrid)

HRB; New York (NY); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Discretionary Bonus

Benefits

Job summary

Private Foundation in Midtown, NYC is seeking a Grants & Administration Manager to oversee the grant lifecycle and core administrative functions in a hybrid setting. You will coordinate staff and board scheduling, prepare materials, and ensure precise recordkeeping and deadline tracking, working closely with senior stakeholders in a small team.

The role requires 3–5+ years of relevant experience, exceptional organization, discretion, and the ability to manage databases and grants processes.

Qualifications

• Experience managing / supporting administrative and detail-intensive processes.
• Experience with databases and grants management systems is a plus.
• Proactive and resourceful, able to own processes from start to finish.
• Ability to work independently and collaboratively.

Responsibilities

• Manage staff and board scheduling, meeting preparation, materials, and minutes.
• Manage the full grant lifecycle in the database system.
• Maintain accurate grant and organizational records.
• Track key deadlines and follow-up items related to grants and administrative processes.
• Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination.
• Identify opportunities to improve administrative systems, processes, and workflows.
• Assist with additional administrative needs and special projects as needed.

Skills

Grants management

Database management

Project management

Attention to detail

Discretion

Team collaboration

Tools

Grants management system

Job description

Grants & Administration Manager at Private Foundation in Midtown (Hybrid)

• New York, NY

Our client, a private foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors, working closely with the board, and team. This is a hands‑on role overseeing the grant lifecycle and key administrative functions, including board and staff scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail‑intensive processes while working closely with senior stakeholders in a small, collaborative environment.

RESPONSIBILITIES:

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, andteam on day-to-day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

REQUIREMENTS:

• 3-5+ years of relevant experience managing / supporting administrative and detail-intensive processes
• Exceptional organization, accuracy, attention to detail, and follow-through is a must!
• Strong judgment and discretion
• Experience working with databases; grants management system experienceis a plus
• Proactive and resourceful, with the ability to take ownership of processes from start to finish
• Ability to work effectively both independently and collaboratively
• Administrative orproject management experience in financial services is a plus
• Positive, flexible, and team-oriented

SALARY:

$95–$110K (DOE) + Discretionary Bonus Opportunity + Benefits

HOURS:

9:00am-5:00pm (with flexibility if needed) | In-office 3x/week

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