Grants & Administration Lead (Hybrid) - Drive Grants & Ops

BCL Search, Inc.; New York (NY); Hybrid; USD 95,000 - 110,000; Full time

Benefits offered by this job

Discretionary Bonus Opportunity

Benefits

Job summary

Private Foundation in Midtown, New York, NY, is seeking a Grants & Administration Manager to oversee the grant lifecycle and key administrative functions. The role involves board and staff scheduling, meeting coordination, records management, and close collaboration with senior stakeholders in a small, proactive team.

The ideal candidate is highly organized, detail-oriented, discrete, and able to manage complex processes from start to finish in a hybrid in‑office setting three days per week.

Qualifications

• 3–5+ years of experience in administrative and detail‑intensive processes.
• Exceptional organization, accuracy, attention to detail, and follow‑through.

Responsibilities

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, and team on day‑to‑day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

Skills

Grant lifecycle management

Database experience

Grants management system

Project management

Attention to detail

Discretion

Independent work

Team collaboration

Administrative support

Financial services experience

Job description

Private Foundation in Midtown, New York, NY, is seeking a Grants & Administration Manager to oversee the grant lifecycle and key administrative functions. The role involves board and staff scheduling, meeting coordination, records management, and close collaboration with senior stakeholders in a small, proactive team.

The ideal candidate is highly organized, detail-oriented, discrete, and able to manage complex processes from start to finish in a hybrid in‑office setting three days per week.