Grants-Funded Administrative Assistant II — Records

AgUpdate; Haverhill (MA); On-site; USD 63,000 - 88,000; Full time

Job summary

Essex County Sheriff's Department seeks an Administrative Assistant II to provide comprehensive support for education programs across multiple facilities including Middleton and Lynn, MA. The role focuses on accurate records management, enrollment coordination, and timely reporting to the Education Director and deputies.

Responsibilities include maintaining student records, coordinating transcripts, and ensuring compliance with FERPA and departmental policies while supporting budget tracking and

Qualifications

• Three years of full-time (or equivalent) experience in office management/administration/budgeting or records management.
• Educational substitutions allowed: an Associate or higher degree may substitute up to two years of required experience.

Responsibilities

• Supports the Education Director and Assistant Directors with administrative duties.
• Organizes enrollment pipeline activities and schedules information sessions.
• Maintains student records, conducts audits, and ensures accuracy of course completions and transfers.
• Maintains secure records storage and ensures FERPA compliance.

Skills

Customer service

Communication skills

Organization

Time management

Multitasking

Bilingual Spanish/English

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Essex County Sheriff's Department seeks an Administrative Assistant II to provide comprehensive support for education programs across multiple facilities including Middleton and Lynn, MA. The role focuses on accurate records management, enrollment coordination, and timely reporting to the Education Director and deputies.

Responsibilities include maintaining student records, coordinating transcripts, and ensuring compliance with FERPA and departmental policies while supporting budget tracking and