Court Support & Records Specialist

Essex-District-Attorney; Haverhill (MA); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid vacation and sick leave

Job summary

Essex District Attorney’s Office seeks a District Court Secretary to support the Clerical Supervisor and staff in a division of the District Court Department. This full-time position is an employee of the Commonwealth of Massachusetts, serving at the pleasure of the District Attorney.

Responsibilities include processing police reports and court documents, maintaining paper files, updating the case management system, handling inquiries by phone and email, typing pleadings, sending notices, and

Qualifications

• HS Diploma or above.
• Strong written and verbal communication skills.
• Strong attention to detail and excellent organization skills.
• Ability to assist other units in the office.
• Ability to update the case management system accurately and in a timely manner.
• Ability to multi-task and prioritize responsibilities in a fast-paced environment.
• Ability to work independently and as part of a team.
• Strong computer skills; Must be proficient with the Microsoft Suite.
• Strong interpersonal skills
• Ability to handle sensitive and confidential information.

Responsibilities

• Receive police reports, court documents and other material from various sources on pending cases;
• Create and maintain paper files on those cases;
• Track the progress of cases and related files, recording information in the automated case management system;
• Receive telephone calls and emails regarding office business and forward or act upon those messages;
• Type pleadings, as needed by the legal staff;
• Prepare and send all case notification letters and correspondence;
• Maintain administrative records;
• Serve as receptionist; greet the public; assist in the provision of information, and provide updates on case status for witnesses via telephone or mail;
• Maintain office equipment and order office supplies;
• Perform other administrative or support functions, as assigned.

Skills

Strong written and verbalcommunication

Attention to detail

Organizational skills

Multi-tasking

Teamwork

Independent work

Microsoft Office

Interpersonal skills

Confidential information handling

Education

HS Diploma or above

Experience in a professional office setting

Tools

Microsoft Office

Job description

Essex District Attorney’s Office seeks a District Court Secretary to support the Clerical Supervisor and staff in a division of the District Court Department. This full-time position is an employee of the Commonwealth of Massachusetts, serving at the pleasure of the District Attorney.

Responsibilities include processing police reports and court documents, maintaining paper files, updating the case management system, handling inquiries by phone and email, typing pleadings, sending notices, and