Campus Office & Records Assistant

Essex County College; Newark (NJ); On-site; USD 22,000 - 23,000; Part time

Job summary

Essex County College in Newark, NJ, seeks an Office Assistant to support the Human Resources Office. The role handles correspondence and clerical tasks under the Director or designee, with a competitive hourly rate and potential supervisory duties of student workers.

The position requires a High School diploma, strong Microsoft Office skills, and the ability to work in a multicultural environment. Open dates: 10/20/2026; Close: 11/30/2026. Visa sponsorship is not offered.

Qualifications

• High School diploma or equivalent.
• Demonstrated knowledge of English, grammar, punctuation and business arithmetic.
• Excellent interpersonal skills.
• Ability to communicate effectively, orally and in writing.
• Ability to work in a multi-cultural environment.

Responsibilities

• Compile and maintain information to assist departmental staff with the operation of the office; prepare program information for mailing.
• Complete all required trainings.
• Assist instructors in preparing materials, supplies and equipment.
• Maintain daily attendance log of students and instructors.
• Maintain the materials, supplies and supplemental resources needed for the center.
• Promptly and accurately accept and relay telephone messages.
• Screen individuals coming into the office and direct to the appropriate staff person.
• Perform data entry and report retrieval using the LACES, and other departmental systems and databases. Prepare routine, special and ancillary reports as required.
• Disseminate and collect teacher and student evaluations.
• Establish and maintain an accurate filing system.
• Maintain strict confidentiality and security of student, staff and client records.
• Perform other related duties as required.

Skills

Interpersonal skills

Oral and written communication

Multi-cultural environment work

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Essex County College in Newark, NJ, seeks an Office Assistant to support the Human Resources Office. The role handles correspondence and clerical tasks under the Director or designee, with a competitive hourly rate and potential supervisory duties of student workers.

The position requires a High School diploma, strong Microsoft Office skills, and the ability to work in a multicultural environment. Open dates: 10/20/2026; Close: 11/30/2026. Visa sponsorship is not offered.