Grant-Funded Administrative Assistant (Hourly, 0.2 FTE)

Austin Community College District; United States; On-site; USD 33,000 - 34,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability coverage

Retirement plans

TRS/ORP participation

Job summary

Austin Community College District is seeking an Administrative Assistant for a grant-funded, 0.20 FTE position supporting the THECBB Nursing Innovation Grant. Responsibilities include scheduling, documentation, coordination, and communications for a 24-month project period.

The role emphasizes confidentiality, data entry, and logistics support, with duties ranging from budget entry to vendor coordination, under supervision of the grant team.

Qualifications

• Proficient with standard office procedures and recordkeeping.
• Strong customer service and communication skills.
• Experience with scheduling and meeting coordination.
• Familiarity with basic data entry and tracking processes.

Responsibilities

• Assist project director, manager, and staff with scheduling, docs, and follow-up.
• Coordinate calendars, meeting invites, virtual links, room reservations, and events.
• Prepare meeting materials, agendas, attendance, notes, and action items.
• Maintain organized project files and supporting documentation.
• Track grant documentation, approvals, participant records, and forms.
• Support documentation for partners, faculty, students, and trainings.

Skills

Office procedures

Customer service

Recordkeeping

Scheduling

Data entry

Education

High school diploma

Job description

Austin Community College District is seeking an Administrative Assistant for a grant-funded, 0.20 FTE position supporting the THECBB Nursing Innovation Grant. Responsibilities include scheduling, documentation, coordination, and communications for a 24-month project period.

The role emphasizes confidentiality, data entry, and logistics support, with duties ranging from budget entry to vendor coordination, under supervision of the grant team.