Specialist II, Administrative Support (Grant)

Tarrant County College; Forest Hill (TX); On-site; USD 397,000 - 536,000; Full time

Job summary

Tarrant County College is seeking a Specialist II, Administrative Support (Grant) to provide senior-level clerical and administrative support within the SO Academic Affairs department at South Campus.

The role focuses on grant-related tasks, calendar management, and communication with internal and external stakeholders. The position is grant-funded, requiring adherence to funding cycles and institutional policies.

Qualifications

• High School diploma or GED.
• Three (3) years' working experience related to the Essential Performance Requirements.

Responsibilities

• Performs senior-level administrative and technical functions for the unit.
• Makes technical decisions by applying policies, regulations, and protocol.
• Organizes unit events.
• Manages external stakeholders.
• Performs high-level, unit-specific tasks.
• Assists with Budget and Grant Management.
• Schedules appointments and maintains calendars.
• Prepares and creates memos, emails, invoices, etc.

Skills

Clerical experience

Customer service

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

Outlook

Job description

Title: Specialist II, Administrative Support (Grant)

Department: SO Academic Affairs

Campus Location: South Campus

Employee Classification: CLR - Clerical

Position Type: FT - Regular

Grant Funded: Yes

Pay Frequency: Monthly

Compensation Details: Starting Pay - $41,800

Work Hours: Monday - Friday, 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remotework

Special Instructions to Applicant

This is a grant-fundedposition. Continued employment in this position is contingent uponthe renewal of grant funding or the position beinginstitutionalized at the conclusion of the grant.

Job Summary

This role is responsible for providing senior-level clerical,administrative, and project support to their assigneddepartment(s). This position may serve as the primary point ofoperational and administrative contact for internal and externalconstituencies, often on complex and confidential issues. Thisposition is expected to have a high level of department-specificknowledge.

Primary Duties and Responsibilities

Essential Performance Requirements

• Performs senior-level administrative and technical functions forthe unit
• Makes technical decisions by applying policies, regulations, and protocol
• Organizes unit events
• Manages external stakeholders
• Performs high-level, unit-specific tasks
• Assists with Budget and Grant Management
• Schedules appointments and maintains calendars
• Prepares and creates memos, emails, invoices, etc.
• Performs assigned duties

Service Excellence

• Participates on behalf of the College in external communityorganizations and associations
• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through the Tarrant County College (TCC)Institute
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under minimal supervision of assigned departmentleadership

Performs Other Related Tasks as Required

Required Minimum Qualifications

• High School diploma or GED
• Three (3) years' working experience related to the Essential Performance Requirements

Preferred Qualifications

• At least one (1) year’s working experience in a college oruniversity setting related to the Essential PerformanceRequirements
• At least one (1) year’s working experience with data entry,recordkeeping, reporting, and maintaining grant files ordatabases

Knowledge, Skills and Abilities

• Skilled in excellent customer service and interpersonalrelationships, including strong listening, verbal, and writtencommunication
• Skilled in using computer applications and enterprise systems,including Microsoft Office, especially Word, Excel andOutlook
• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicateproblems in a fast-paced environment where the demands for work arevaried, and unpredictable in scope and volume
• Ability to perform and prioritize multiple tasks seamlessly andaccurately while effectively managing time, supporting resources,and stakeholders

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representatives of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds. Specific visionabilities required by this job include close vision, distancevision, color vision, peripheral vision, depth perception, and theability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentatives of those an employee encounters while performingthe essential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.