Grant-Funded Program Support Specialist

Houston City College; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Houston Community College is seeking a Program Assistant (Grant‑Funded) to support a designated program. You will serve as the main contact, assist students and staff, manage records, and help with registration, orientation, and events.

The role requires strong data-entry skills, confidentiality, and the ability to work with diverse populations. Candidates should have a high school diploma and secretarial experience; bilingual abilities are a plus.

Qualifications

• High School Diploma or equivalent required.
• 2 years progressive secretarial experience required.
• Higher education experience preferred.
• Bilingual (English/Spanish) preferred.

Responsibilities

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to students, staff, and the public via phone, email and in person.
• Maintain confidential student and staff information records.
• Enter and maintain program data accurately for attendance and scores.
• Pre-register participants and assist with large professional development events.
• Assist with student recruitment at community outreach events.
• Prepare and disseminate student registration/orientation publications.
• Support registration/orientation and professional development sessions, including room reservations and materials.
• Compile data from multiple sources and design reports as needed.
• Assist instructors with copying, attendance follow-up, and logs.
• Maintain department records and inventory of supplies.
• Assist with end of semester class close-out.

Education

High School Diploma or equivalent

2 years progressive secretarial experience

Higher education experience preferred

Bilingual (English/Spanish) preferred

Tools

MS Office Programs

Information Management Systems

Job description

Houston Community College is seeking a Program Assistant (Grant‑Funded) to support a designated program. You will serve as the main contact, assist students and staff, manage records, and help with registration, orientation, and events.

The role requires strong data-entry skills, confidentiality, and the ability to work with diverse populations. Candidates should have a high school diploma and secretarial experience; bilingual abilities are a plus.