Administrative Assistant – Grant Funded (Hourly)

Austin Community College District; United States; In loco; USD 33.000 - 34.000; Part-time

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Life insurance

Disability coverage

Retirement plans

TRS/ORP participation

Descrizione del lavoro

Austin Community College District is seeking an Administrative Assistant for a grant-funded, 0.20 FTE position supporting the THECBB Nursing Innovation Grant. Responsibilities include scheduling, documentation, coordination, and communications for a 24-month project period.

The role emphasizes confidentiality, data entry, and logistics support, with duties ranging from budget entry to vendor coordination, under supervision of the grant team.

Competenze

• Proficient with standard office procedures and recordkeeping.
• Strong customer service and communication skills.
• Experience with scheduling and meeting coordination.
• Familiarity with basic data entry and tracking processes.

Mansioni

• Assist project director, manager, and staff with scheduling, docs, and follow-up.
• Coordinate calendars, meeting invites, virtual links, room reservations, and events.
• Prepare meeting materials, agendas, attendance, notes, and action items.
• Maintain organized project files and supporting documentation.
• Track grant documentation, approvals, participant records, and forms.
• Support documentation for partners, faculty, students, and trainings.

Conoscenze

Office procedures

Customer service

Recordkeeping

Scheduling

Data entry

Formazione

High school diploma

Descrizione del lavoro

Job Posting Closing Times

Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date. Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01 If you are a current Austin Community College employee, please click this link to apply through your Workday account.

Job Posting Title

Administrative Assistant – Grant Funded (Hourly)

Job Description Summary

Provides complex clerical, administrative, and implementation support for the THECBB Nursing Innovation Grant. Assists grant director and project manager with administrative duties including but not limited to scheduling, documentation, coordination, communications, logistics, record maintenance, and other implementation activities. PLEASE NOTE: THIS IS A GRANT-FUNDED POSITION. This is a 0.20 FTE position funded for a 24-month project period through the Texas Higher Education Coordinating Board Nursing Innovation Grant. Continuation of the position is dependent upon the availability and duration of grant funding.

Description of Duties and Tasks

• Assists the Project Director, Project Manager / Clinical Partnership Coordinator, and other grant personnel with scheduling, meeting coordination, communications, documentation, and follow‑up activities.
• Coordinates calendars, meeting invitations, virtual meeting links, room reservations, and other logistical arrangements for project meetings, training activities, pilot events, and partner engagements.
• Prepares meeting materials, agendas, attendance records, notes, action‑item lists, and other project documentation as assigned.
• Maintains organized electronic and physical project files, records, forms, correspondence, and supporting documentation.
• Assists with tracking required grant documentation, compliance materials, approvals, participant records, and project‑related forms.
• Supports maintenance of documentation related to clinical partners, faculty, students, preceptors, training activities, and other project participants.
• Assists with collecting, organizing, and entering project data used for implementation tracking, compliance monitoring, evaluation, and grant reporting.
• Communicates professionally and effectively with faculty, staff, students, clinical partners, and other project stakeholders.
• Maintains confidentiality of student, personnel, partner, and grant‑related information.
• Performs other related administrative duties necessary to support successful implementation of the Nursing Innovation Grant.
• May input budget figures, prepares requisitions, logs and tracks expenditures, takes payments, or issues invoices or bills.
• May serve as a technical resource for computer hardware and software and other office equipment such as copiers and fax machines.

Knowledge

• Office procedures and practices.
• Customer service techniques.
• General office and administrative procedures.
• Recordkeeping and document management practices.
• Scheduling and meeting coordination.
• Basic data entry and tracking processes.

Skills

• Maintaining an established work schedule.
• Establishing and maintaining effective internal and external relationships.
• Maintaining confidentiality of work‑related information and materials.
• Effectively using interpersonal and communication skills.
• Effectively using organizational and planning skills with attention to detail and follow‑through.
• Entering data, maintaining files, and performing other clerical duties.
• Effective customer‑orientation when working with a multicultural population.

Required Education

High school diploma or equivalent.

Physical Requirements

Work is routinely performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling. Occasional lifting of objects up to 10 pounds. Safety. Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practice.

Pay Rate

$24.10/Hour. Up to 19 hours a week.

Number of Openings

1

Job Posting Close Date

October 23, 2026

Clery Act

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting. Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non‑campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information. For direct access to the current Annual Security Report, visit www.austincc.edu/asr . You may obtain a hard copy by contacting the Clery Compliance Officer ([e-mail] ). For an overview, see ACC's Clery Act website.

Disclaimer

The above description is an overview of the job. It is not intended to be an all‑inclusive list of duties and responsibilities of the job, nor is it an all‑inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Values and Culture

Come and Make a Difference with Us Working at ACC offers you an opportunity to be a part of an organization that truly believes in its mission of promoting student success and improving communities. We invite you to learn, explore and experience the many ways ACC promotes individual development and improves the overall quality of life in a vibrant, multicultural community. ACC is looking for people who value open, responsible exchange of ideas, individuals committed to integrity and exemplary standards, and candidates that value personal and professional ownership that generates accountability. ACC offers career employment opportunities as staff, administrators, full‑time faculty, and adjunct faculty.

Application Instructions

When applying for a position that requires a college degree or certification from an accredited institution, request from the awarding institution official transcripts and send them directly to ACC Highland Business Center Attention: E.M. Breedlove, Employment Manager 5930 Middle Fiskville Road, Austin, TX 78752. Photocopies or transcripts stamped "issued to student" are not accepted.

Benefits

• Medical
• Dental
• Life insurance
• Short‑and long‑term disability
• Retirement plans
• AD&D
• Does not participate in Social Security
• Participates in Teacher Retirement System of Texas (TRS) and Optional Retirement Program (ORP‑Faculty and Administrators Only)
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law

Equal Opportunity Statement

Austin Community College (“ACC” or “College”) is an equal education and equal employment opportunity employer and prohibits discrimination in employment at the college and access to its programs or activities on the basis of race, color, religion, sex (including gender identity, sexual orientation, marital status, and pregnancy), national origin, age (40 and older), veteran status or military service, disability, genetic information or any other basis prohibited by local, state, or federal law. This includes the prohibition of discrimination, including harassment, against any employee, applicant for employment, student, or applicant for admission.