Grant Administrative Coordinator (Central Office/Henrico) #00029

DHRM; Virginia (MN); Sur place; USD 70 000 - 90 000; Plein temps

Résumé du poste

The Grant Administrative Coordinator at DWDA Central Office in Virginia manages federal grant fiscal reporting, ensures budgetary compliance, and prevents overspending.

You will develop grant agreements, notices, payment requests, and work with Finance to set account codes, serving as liaison to local workforce staff, supporting strategic planning.

The role requires strong MS Office skills, attention to detail, and the ability to work in a fast-paced environment.

Qualifications

• Experience analyzing federal and state regulatory requirements and guidelines.
• Demonstrated ability to manage grant budgets and reporting.
• Strong attention to detail and financial management skills.
• Excellent written and oral communication and collaboration with stakeholders.

Responsabilités

• Assist management in ensuring federal grant fiscal reporting is reliable, accurate, and timely.
• Develop Grant Agreements, Notices of Obligation, payment requests, and fiscal reports.
• Coordinate with Finance on account codes and act as liaison to local workforce development staff.

Connaissances

Grant management

Budget development

Regulatory compliance

Analytical thinking

Communication

Outils

Microsoft Office

Description du poste

Title: Grant Administrative Coordinator (Central Office/Henrico) #00029

State Role Title: Prog Admin Specialist II

Hiring Range: $70,000 - $90,000

Pay Band: 5

Agency: Department of Workforce Development and Advancement

Location: DWDA Central Office

Agency Website: https://www.virginiaworks.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Grant Administrative Coordinator assists management in ensuring that federal grant fiscal reporting is reliable, accurate, timely, grant fiscal objectives are met, and programs are not overspent; ensures that the agency operates in compliance with federal and state grant regulations and budgetary requirements and that fiscal elements of grant applications are completed timely and accurately; assists management in ensuring that local workforce development areas have the proper operational infrastructure in place to provide quality services to the workforce system at the local level. Duties include developing and issuing Grant Agreements, Notices of Obligation, and payment requests and fiscal reports; maintaining guidelines and policies governing grant programs; working with Virginia Works Finance staff to establish account codes for grants and awards; serving as main liaison to local workforce development staff; and assisting with strategic planning activities.

Minimum Qualifications

Experience analyzing, interpreting, and determining impact of federal and state regulatory requirements and guidelines. Demonstrated knowledge of fiscal practices and procedures to include aspects of grant management, audit techniques, and budget development. Demonstrated high proficiency in Microsoft Office tools. Strong attention to detail, organizational and financial management skills. Excellent oral and written communication and interpersonal skills with ability to establish and maintain effective working relationships with federal, state, and local officials and leadership/professional staff in workforce development. Demonstrated ability to successfully work in a fast-paced, rapidly changing environment; to think and problem-solve creatively; to effectively manage program and complete assignments independently and as a team member.

Additional Considerations

Experience with the operational elements of the workforce development system.

Contact Information

Name: Human Resources

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

Email: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

The Department of Workforce Development and Advancement is an Equal Opportunity Employer/Program, and a Virginia Values Veterans certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply and receive preference in the hiring process.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

DWDA does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

The DWDA does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: DWDA will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Virginia Works (Virginia Department of Workforce Development and Advancement) is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Language assistance services are available and free of charge. TTY/Virginia Relay 711

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

Employees are not permitted to begin teleworking until they have completed 90 days of employment. Telework eligibility and approval may only be considered after this initial period of on-site work.

Advertised:

02 Oct 2026 Eastern Daylight Time

Applications close:

16 Oct 2026 Eastern Daylight Time