Grant Compliance Assistant

Commonwealth of VA Careers; Richmond (VA); On-site; USD 78,000 - 83,000; Full time

Job summary

DMAS in Virginia is seeking a Grant Compliance Assistant to support the Director's Office with grant management and compliance activities for the Rural Health Transformation Program (RHTP).

The role involves administrative support, in-office collaboration, and adherence to grant funding requirements to improve rural health outcomes in the state.

Qualifications

• Experience providing admin and operational support in government environments.
• Experience maintaining organized records per policies and procedures.
• Experience reporting financial and program data.
• Experience identifying financial discrepancies.
• Experience using spreadsheets and information management systems.
• Experience interpreting federal/state laws/regulations.
• Experience meeting deadlines.
• Experience engaging with internal/external stakeholders.
• Experience tracking budgets.
• Experience maintaining tracking systems.

Responsibilities

• Provide administrative and operational support for grant management and compliance activities within Virginia’s Rural Health Transformation Program (RHTP).
• Assist in coordinating grant activities and reporting under the Grant Compliance Manager.
• Support in-office training and collaboration with DMAS stakeholders.
• Contribute to the mission of improving rural health care outcomes in Virginia.
• Support the agency’s commitment to inclusion and equal employment opportunity.

Skills

Admin support

Records management

Data reporting

Budget tracking

Regulatory compliance

Stakeholder communication

Deadline-driven

Research governance

Tools

Spreadsheets

Information systems

Job description

Title: Grant Compliance Assistant

State Role Title:Financial Services Spec II

Hiring Range: $77,800 - $82,800

Pay Band: 5

Agency: Dept of Med Assistance Svcs

Location:Dept of Medical Asst Services

Agency Website:www.dmas.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as a Grant Compliance Assistant. The selected competitive candidate will provide exceptional delivery of services to the Director's Office.

Job responsibilities will include, but are not limited to:

• Under the supervision of the Grant Compliance Manager, the Grant Compliance Assistant will provide administrative and operational support for grant management and compliance activities within Virginia’s Rural Health Transformation Program (RHTP), a five-year, approximately $1 billion federally funded initiative to improve health outcomes in rural Virginia.
• This is a restricted position, which is solely funded by the investment of federal grant funds to transform Virginia’s rural health care landscape and improve health outcomes in rural Virginia. Which is a continuous revolving grant. The availability of funding is scheduled for review annually. Continued employment is contingent on the continued availability of funds.
• The business needs of the position have in-office requirements to include but are not limited to attending the in-person training and/ or meetings and collaboration with DMAS stakeholders.
• Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: https://www.virginia.org/
• The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.
• DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.
• At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Minimum Qualifications

• Experience providing administrative and operational support in a government environment.
• Experience maintaining organized records and documentation in accordance with established policies and procedures.
• Experience reporting financial and programmatic data.
• Experience identifying financial discrepancies.
• Experience using spreadsheets and information management systems.
• Experience analyzing, interpreting, and applying federal and state laws/regulations.
• Experience meeting deadlines.
• Experience engaging with internal and external stakeholders.
• Experience tracking budgets.
• Experience maintaining tracking systems.

Additional Considerations

There are no additional considerations for this position.

Special Instructions

This is a restricted position, which is solely funded by the investment of federal grant funds to transform Virginia’s rural health care landscape and improve health outcomes in rural Virginia. Which is a continuous revolving grant. The availability of funding is scheduled for review annually. Continued employment is contingent on the continued availability of funds.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship to include participation in STEM - OPT programs or similar programs. Selected candidates will have their work authorization completed using the E‐Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth’s Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

Telework arrangements are a privilege and may be rescinded at any time based on performance and/or business need. The agency reserves the right to modify or terminate a telework arrangement, provided that reasonable notice is given to the employee.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

This position requires the submission of a Statement of Economic Interest (financial disclosure).

The Department of Medical Assistance Services practices fair and equal employment opportunity to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

From July 1, 2026, through January 21, 2029, applicants who were involuntarily separated from employment with the Federal Government on or after January 1, 2025, due to a reduction in force, budget reduction, or workforce restructuring initiative may be eligible for HB494 Federal Employee Priority Consideration. Applicants seeking HB494 Federal Employee Priority Consideration must identify themselves within the state application process and provide supporting documentation, including a Standard Form 50 (SF-50), verifying their eligibility.

The Department of Medical Assistance Services is a V3 certified state agency that provides hiring preference to veterans and members of the reserves and/or National Guard in support of executive order 29, (2010). If you are a Veteran or Spouse of a Veteran or Active Military Member, DMAS encourages you to apply and respond accordingly on your state application.

Contact Information

Name: DMAS Talent Acquisition

Phone: 804 - 225 - 4407

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.