Fiscal Grants Coordinator

Commonwealth of VA Careers; Richmond (VA); On-site; USD 89,000 - 91,000; Full time

Job summary

Virginia Department of Health is seeking a Fiscal Grants Coordinator to lead advanced grant accounting, reporting, and compliance efforts. The role supports the PHIG program and collaborates with the Office of Grant Administration on federal reports.

The successful candidate will monitor expenditures, ensure accurate financial data, and stay current with grant regulations, with funding through 11/30/2027 and a 1.5-year term.

Qualifications

• Knowledge of accounting and grants management principles.
• Experience preparing financial reports and maintaining records.
• Ability to meet deadlines and work with multiple agencies.
• Familiarity with federal/state grant regulations and audit processes.

Responsibilities

• Manage agency grant accounting, federal reporting, and compliance.
• Assist PHIG PI and Grants Manager with goals, reporting, and procedures.
• Collaborate with OAG on Federal Financial Reports.
• Identify variances and recommend corrective actions to maximize compliant spending.

Skills

Grant management

Accounting

Budgeting

Financial reporting

Communication

Teamwork

Training

Audit readiness

Tools

Accounting software

Microsoft Excel

Word processing

Job description

Title: Fiscal Grants Coordinator

State Role Title:Financial Services Spec II

Hiring Range: $88,500 - $90,500

Pay Band: 5

Agency: Virginia Department of Health

Location:VDH-Central Office

Agency Website:www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

*Previous applicants need not apply*
Performs advanced and skilled accounting, administrative and technical work in the implementation of overall agency grant management, federal reporting, and compliance. Maintains a high level of professionalism with internal and external relationships. Assists the Public Health Infrastructure Grant (PHIG) Principal Investigator and PHIG Grants Manager in the development and implementation of goals, reporting, and procedures relating to accounting, grant management, and audit preparedness. Works collaboratively with the Office of Grant Administration (OAG) on preparation of Federal Financial Reports. Identifies expenditure variances and recommends methods, strategies, and procedures to ensure allocated resources are neither exceeded nor significantly under-spent. Serves as a resource to Program Offices and LHD staff and contractors on resolving complex grant-related fiscal functions; develops procedural changes and/or recommends process changes; responds to inquiries and audit activities, recommends corrective actions, and ensures appropriate follow-up. Stays current on federal and state grant regulations to ensure agency compliance. Performs all other related work as required.
This is a restricted position, which is solely funded by the Public Health Infrastructure Grant for 1.5 year period ending 11/30/2027. The availability of funding is scheduled for review 10/01/2027 and periodically thereafter. Continued employment is contingent on the continued availability of funds.

Minimum Qualifications

1. Considerable knowledge of principles and practices of accounting and municipal finance and grants management
2. Extensive knowledge of the laws governing the administration of state and federal grants
3. Working knowledge of computer operations including accounting/financial management software applications
4. Experience preparing financial reports and maintaining detailed and extensive records
5. Ability to work effectively under time constraints to meet deadlines
6. Experience working effectively with local, state, and federal agencies and officials
7. Demonstrated ability to foster teamwork and collaboration and work well with others in a variety of settings
8. Ability to communicate effectively, orally and in writing
9. Experience providing training and technical guidance/consultation to a variety of audiences
10. Skill in the operation and maintenance of various types of office equipment, including accounting software, word-processing, and Excel spreadsheets

Additional Considerations

1. Experience in federal grant application development, submission, and reporting.
2. Experience developing and preparing federal grant budgets.
3. Experience managing federal budgets of at least $25 million, including expense reports, budget estimation, and briefing leadership regarding unspent funds.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

Contact Information

Name: Mariona Taylor

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.