Grant Administrative Coordinator (Central Office/Henrico) #00029

Commonwealth of VA Careers; Virginia (MN); On-site; USD 70,000 - 90,000; Full time

Job summary

Commonwealth of VA Careers seeks a Grant Administrative Coordinator (Central Office/Henrico) to support management in ensuring timely and accurate federal grant fiscal reporting and compliance with grant regulations.

The role involves developing grant documents, coordinating with finance staff, and ensuring proper infrastructure at local workforce development areas to deliver quality services within the workforce system.

Qualifications

• Experience analyzing, interpreting, and determining impact of federal and state regulatory requirements and guidelines.
• Demonstrated knowledge of fiscal practices and procedures to include aspects of grant management, audit techniques, and budget development.
• Demonstrated high proficiency in Microsoft Office tools.
• Strong attention to detail, organizational and financial management skills.
• Excellent oral and written communication and interpersonal skills with ability to establish and maintain effective working relationships with federal, state, and local officials and leadership/professional staff in workforce development.
• Demonstrated ability to successfully work in a fast-paced, rapidly changing environment; to think and problem-solve creatively; to effectively manage program and complete assignments independently and as a team member.

Responsibilities

• Assist management in ensuring that federal grant fiscal reporting is reliable, accurate, timely and that grant objectives are met.
• Ensure compliance with federal and state grant regulations and budget requirements.
• Develop and issue Grant Agreements, Notices of Obligation, and payment requests and fiscal reports.
• Maintain guidelines and policies governing grant programs.
• Collaborate with Virginia Works Finance staff to establish account codes for grants and awards.

Job description

Title: Grant Administrative Coordinator (Central Office/Henrico) #00029

State Role Title: Prog Admin Specialist II

Hiring Range: $70,000 - $90,000

Pay Band: 5

Agency: Department of Workforce Development and Advancement

Location: DWDA Central Office

Agency Website: https://www.virginiaworks.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Grant Administrative Coordinator assists management in ensuring that federal grant fiscal reporting is reliable, accurate, timely, grant fiscal objectives are met, and programs are not overspent; ensures that the agency operates in compliance with federal and state grant regulations and budgetary requirements and that fiscal elements of grant applications are completed timely and accurately; assists management in ensuring that local workforce development areas have the proper operational infrastructure in place to provide quality services to the workforce system at the local level. Duties include developing and issuing Grant Agreements, Notices of Obligation, and payment requests and fiscal reports; maintaining guidelines and policies governing grant programs; working with Virginia Works Finance staff to establish account codes for grants and awards; serving as main liaison to local workforce development staff; and assisting with strategic planning activities.

Minimum Qualifications

Experience analyzing, interpreting, and determining impact of federal and state regulatory requirements and guidelines. Demonstrated knowledge of fiscal practices and procedures to include aspects of grant management, audit techniques, and budget development. Demonstrated high proficiency in Microsoft Office tools. Strong attention to detail, organizational and financial management skills. Excellent oral and written communication and interpersonal skills with ability to establish and maintain effective working relationships with federal, state, and local officials and leadership/professional staff in workforce development. Demonstrated ability to successfully work in a fast-paced, rapidly changing environment; to think and problem-solve creatively; to effectively manage program and complete assignments independently and as a team member.

Additional Considerations

Experience with the operational elements of the workforce development system.

Special Instructions

The Department of Workforce Development and Advancement is an Equal Opportunity Employer/Program, and a Virginia Values Veterans certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply and receive preference in the hiring process.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. DWDA does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

The DWDA does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: DWDA will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Virginia Works (Virginia Department of Workforce Development and Advancement) is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Language assistance services are available and free of charge. TTY/Virginia Relay 711

Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

Employees are not permitted to begin teleworking until they have completed 90 days of employment. Telework eligibility and approval may only be considered after this initial period of on-site work.

Contact Information

Name: Human Resources

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.