Grants Monitoring Specialist

Commonwealth of VA Careers; Richmond (VA); Hybrid; USD 75,000 - 90,000; Full time

Job summary

The Virginia Department of Education (VDOE) is recruiting a Grants Monitoring Specialist to support the finance team and ensure compliance with federal grant provisions. Responsibilities include analyzing allocations, reimbursements, and sub recipient compliance while maintaining thorough documentation and contributing to budget modifications.

Successful candidates will have knowledge of federal grant processes, strong communication skills, and proficiency with MS Excel/Word; teleworking options

Qualifications

• Knowledge of federal grant reimbursement processes (ESEA/ESSA/IDEA/CCDBG).
• Knowledge of federal laws and regs for local school divisions and grantees.
• Experience with Oracle Financials general ledger and payables; web-based systems.
• Ability to communicate effectively with government, officials and external partners.
• Ability to use Microsoft 365, especially Excel and Word.
• Ability to apply financial, accounting and auditing concepts.

Responsibilities

• Ensure compliance with post-award financial provisions of grant funds.
• Analyze allocations and reimbursements for sub recipients.
• Verify sub recipient compliance with federal policies and grant provisions.
• Ensure payments are processed accurately per regulations.
• Analyze budgets/expenditures and advise on modifications.
• Maintain complete, accurate documentation for spreadsheets/procedures.
• Assist with or manage special projects as directed by Grants Manager.
• Provide timely technical assistance with accurate information.

Skills

Federal grant knowledge

Education policy knowledge

Communication skills

Microsoft Excel

Microsoft Word

Financial, accounting, auditing

Tools

Oracle Financials

Web-based financial systems

Job description

Title: Grants Monitoring Specialist

State Role Title:Financial Services Spec I

Hiring Range: $75,000-90,000

Pay Band: 4

Agency: Dept of Ed Central Operations

Location:Richmond, Virginia

Agency Website:doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education (VDOE) is recruiting for a Grants Monitoring Specialist to support activities that move the organization's mission forward, specifically described in the Department's strategic plan to address the needs of students with disabilities and other student services. This position provides effective support as a member of the Department of Finance team, provides the highest expertise in the Commonwealth in the area of finance.

• Ensure compliance with the post- award financial provisions of grant funds related to the CCDBG federal award and sub awards.
• Analyze allocations posted by Budget and reimbursement requests submitted by grants sub recipients.
• Determine sub recipient compliance with federal policies, grant award provisions, current indirect cost rates, and VDOE procedures.
• Ensure payments are processed accurately and in compliance with state and federal regulations.
• Ensure fiscal integrity of agency accounting records by analyzing federal budgets and expenditures and making recommendations for budget development and approval of requested modifications.
• Maintain complete, accurate and detailed documentation associated with all spreadsheets and procedures.
• Assist with or Manage Special Projects as Determined by the Finance Grants Manager.
• Respond to requests for technical assistance in a timely manner and provides accurate and concise information to requestor.

Minimum Qualifications

• Demonstrated knowledge of federal grant reimbursement process related to and not limited to Elementary and Secondary Education Act (ESEA), Every Student Succeeds Act (ESSA), and Individuals with Disability Education Act (IDEA), Child Care Development Block Grant
• Demonstrated knowledge of federal laws and regulations as they apply to local school divisions and other grant subrecipients.
• Demonstrated knowledge of automated financial systems such as Oracle Financials general ledger and payables and Web-based systems.
• Demonstrated ability to communicate effectively with all levels of government and officials and private organizations.
• Demonstrated ability to utilize Microsoft 365 products especially MS Excel and Word.
• Demonstrated ability to apply knowledge of financial, accounting, and auditing functions.

Additional Considerations

• Demonstrated experience performing governmental accounting procedures is preferred.

Special Instructions

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

This role will require completion of a Statement of Economic Interests (SOEI), which is filed annual with the General Assembly.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: [phone], [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.