Ryan White Fiscal Grants Manager

Commonwealth of VA Careers; Richmond (VA); On-site; USD 99,000 - 104,000; Full time

Benefits offered by this job

12 paid holidays

Health, dental, vision & lifeinsurance

Retirement plans: 401a Cash Match, 457

Job summary

Virginia Department of Health seeks a Ryan White Fiscal Grants Manager to provide fiscal oversight, compliance, and administration of the Ryan White grant for the Office of Epidemiology. The role includes supervising staff and ensuring procurement and financial reporting compliance.

The position involves grant budgeting, lifecycle management, invoicing oversight, and timely submission of financial reports, with interaction across internal and external stakeholders.

Qualifications

• Knowledge of state accounting policies, procedures, and operations.
• Considerable knowledge of federal and state grants management.
• Experience in budget preparation, analysis, and allocation.
• Experience organizing and managing complex fiscal and accounting operations, monitoring and evaluating administrative operations, and recommending and implementing improvement.
• Ability to collect and analyze data and present findings clearly to diverse audiences.
• Experience managing multiple funds, cost centers, and budget streams to the account level.
• Supervisory experience and demonstrated skill in effectively managing staff and priorities.

Responsibilities

• Oversee fiscal oversight, compliance, and administration of the Ryan White grant.
• Manage grant budget, resources, and life cycle for fiscal deliverables.
• Oversee invoicing, reconciliation, and expenditure tracking.
• Ensure compliance with state/federal laws and grant guidance.
• Prepare and submit fiscal reports including Federal Financial Reports.
• Provide fiscal data for OFM staff and strategic planning.
• Develop processes to improve efficiency and cost-effectiveness.

Skills

State accounting policies

Grants management

Budget preparation & analysis

Fiscal operations management

Data analysis & visualization

Multiple funds & budget streams

Supervisory experience

Job description

Title: Ryan White Fiscal Grants Manager

State Role Title:Financial Services Manager I

Hiring Range: $99,000 - $104,000

Pay Band: 5

Agency: Virginia Department of Health

Location:VDH-Central Office

Agency Website:www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Ryan White Fiscal Grants Manager serves as a subject matter expert responsible
for fiscal oversight, compliance, and administration of the Ryan White grant for the
Office of Epidemiology. Provides supervision of staff and oversight and evaluation of
the financial aspects of the grant and ensures compliance with applicable state and
federal laws, regulations, standards, and grant/policy guidance issued from the
federal funder that governs compliance and administration. Duties include but
are not limited to grant and budget management including preparation and oversight
of program budget and resources, execution of all stages of the grant life cycle for
fiscal-related deliverables, oversight of invoicing processes and reconciliation, and
administrative management of fiscal and program spending and allocation. Also
ensures compliance with all regulations and legislation and provides appropriate
supportive expenditures documentation for consults with staff in VDH’s OFM for
their conduct of routine draws to ensure accuracy and financial integrity; prepares
and submits grant required fiscal reports including Federal Financial Reports, and
provides fiscal data as requested; participates in strategic planning and
implementation of service modernization and innovation for service delivery; and
establishes processes and procedures based on analyses to enhance program
efficiency, cost effectiveness, and financial feasibility/sustainability for service
delivery. Frequent interaction with internal and external customers, including
management, requiring technical knowledge, and strong communication skills to
resolve issues and provide technical assistance for fiscal operations and compliance.
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life
insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of state accounting and financial policies, procedures, and operations, governmental accounting and auditing requirements, and state financial and procurement systems and contracting.
• Considerable knowledge with federal and state grants management
• Experience in budget preparation, analysis, and allocation
• Experience organizing and managing complex fiscal and accounting operations, monitoring and evaluating administrative operations, and recommending and implementing improvement.
• Ability to collect and analyze data and present findings in comprehensible methods and visualizations to diverse audiences.
• Experience managing multiple funds, cost centers, and budget streams to the account level.
• Supervisory experience and demonstrated skill in effectively managing staff and priorities, determining objectives, providing technical guidance and training, and evaluating performance

Additional Considerations

• Experience serving as a lead financial/grant manager in state government

Employment is contingent upon satisfactory results of a state and federal criminal history background check and
the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion
List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or
completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be
conducted without regard to race (or traits historically associated with race including hair texture, hair type,
and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Curt Crostic

Phone: N/A

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.