Graduation & Records Coordinator

The Claremont Colleges Services; United States; On-site; USD 70,000 - 77,000; Full time

Job summary

The Claremont Colleges Services seeks an Assistant Registrar at CGU to oversee central student records, graduation processing, and the University Bulletin publication, ensuring compliance with university policy and federal regulations.

The role emphasizes data accuracy, confidentiality, and collaboration with campus units; you will supervise Graduate Student Assistants and contribute to system enhancements and regulatory reporting.

Responsibilities

• Serves as a resource to the University community regarding university policy, Registrar’s Office processes, the student information system, as well as other essential systems
• Manages all aspects of graduation processing and degree conferral
• Updates and maintains the University Bulletin
• Participates on various campus committees, as assigned
• Reviews and coordinates updates in office documentation, as necessary
• Supervises Graduate Student Assistants
• Maintain a high level of accuracy and confidentiality concerning student records and concerns, adhering to FERPA regulations as they pertain to the student educational records in higher education
• Serve as a Mandatory Reporter for the University’s Cleary (Campus security Authority) and Title IX (Responsible Employee) efforts and fulfill all responsibilities associated with both designations.
• Actively supports implementation and development of business processes and technology-related applications that maintain and enhance services in the Registrar’s Office
• Identifies and troubleshoots system-related issues that impact student records
• Ensures accuracy and timelines of student records data through close coordination with other University units
• Under the general direction of the Registrar, manages the creation and maintenance of permanent academic/administrative records; assures the integrity, security, condition and access to these documents and supervises the issuance of official documents

Job description

The Claremont Colleges Services seeks an Assistant Registrar at CGU to oversee central student records, graduation processing, and the University Bulletin publication, ensuring compliance with university policy and federal regulations.

The role emphasizes data accuracy, confidentiality, and collaboration with campus units; you will supervise Graduate Student Assistants and contribute to system enhancements and regulatory reporting.