CGU- Assistant Registrar

The Claremont Colleges Services; United States; On-site; USD 70,000 - 77,000; Full time

Job summary

The Claremont Colleges Services seeks an Assistant Registrar at CGU to oversee central student records, graduation processing, and the University Bulletin publication, ensuring compliance with university policy and federal regulations.

The role emphasizes data accuracy, confidentiality, and collaboration with campus units; you will supervise Graduate Student Assistants and contribute to system enhancements and regulatory reporting.

Responsibilities

• Serves as a resource to the University community regarding university policy, Registrar’s Office processes, the student information system, as well as other essential systems
• Manages all aspects of graduation processing and degree conferral
• Updates and maintains the University Bulletin
• Participates on various campus committees, as assigned
• Reviews and coordinates updates in office documentation, as necessary
• Supervises Graduate Student Assistants
• Maintain a high level of accuracy and confidentiality concerning student records and concerns, adhering to FERPA regulations as they pertain to the student educational records in higher education
• Serve as a Mandatory Reporter for the University’s Cleary (Campus security Authority) and Title IX (Responsible Employee) efforts and fulfill all responsibilities associated with both designations.
• Actively supports implementation and development of business processes and technology-related applications that maintain and enhance services in the Registrar’s Office
• Identifies and troubleshoots system-related issues that impact student records
• Ensures accuracy and timelines of student records data through close coordination with other University units
• Under the general direction of the Registrar, manages the creation and maintenance of permanent academic/administrative records; assures the integrity, security, condition and access to these documents and supervises the issuance of official documents

Job description

Job Posting Location: Claremont, CA Job Posting Title: CGU- Assistant Registrar Job Description: Annual Salary Range: $70,304- $77,000 Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation

POSITION OVERVIEW

The Assistant Registrar assists with all facets of managing central student records and other Registrar’s Office responsibilities ensuring compliance with university policy and government regulations. The incumbent is responsible for managing all graduation related processes and all things related to publishing the Bulletin. This position also plays an integral role in analyzing complex business process to identify improvement opportunities for end-users and for the accuracy and accessibility of data.

Essential Job Functions

Service and Support

• Serves as a resource to the University community regarding university policy, Registrar’s Office processes, the student information system, as well as other essential systems
• Manages all aspects of graduation processing and degree conferral.
• Updates and maintains the University Bulletin
• Participates on various campus committees, as assigned.
• Reviews and coordinates updates in office documentation, as necessary.
• Supervises Graduate Student Assistants.
• Maintain a high level of accuracy and confidentiality concerning student records and concerns, adhering to FERPA regulations as they pertain to the student educational records in higher education
• Serve as a Mandatory Reporter for the University’s Cleary (Campus security Authority) and Title IX (Responsible Employee) efforts and fulfill all responsibilities associated with both designations.

Systems and Records Management

• Actively supports implementation and development of business processes and technology-related applications that maintain and enhance services in the Registrar’s Office
• Identifies and troubleshoots system-related issues that impact student records
• Ensures accuracy and timelines of student records data through close coordination with other University units
• Under the general direction of the Registrar, manages the creation and maintenance of permanent academic/administrative records; assures the integrity, security, condition and access to these documents and supervises the issuance of official documents

Data and Regulatory Functions