Graduate Student Academic Advisor & Certification Specialist

Jobtailor; Bethany (OK); On-site; USD 42,000 - 65,000; Full time

Job summary

Jobtailor in Oklahoma is seeking an Academic Advisor for Graduate Studies to guide students from admission to graduation, develop degree plans, and monitor progress. The role involves coordinating with OSDE and supporting certification-related processes.

You will serve as Certification Specialist for MAASE/MAEL/Alt Cert learners, manage recruitment accounts, track applications, and maintain calendars and records with instructors and district staff.

Qualifications

• Bachelor degree required.
• Experience working in PK-12 public or private education.
• Minimum of two years of related work experience and/or relevant training.
• Strong verbal and written communication skills.
• Ability to prioritize multiple demands in fast-paced work environment.
• Experience with various computer software applications.
• Ability to travel with possible overnight stays.

Responsibilities

• Provide academic advising for prospective and current Graduate Studies students in assigned programs from program acceptance through graduation.
• Develop a degree plan that includes core courses required for the degree and a plan for meeting any additional hours needed to graduate.
• Monitor academic progress and work proactively to promote learner success.
• Serve as the Certification Specialist for MAASE, MAEL and Alt Cert learners.
• Communicate with the OSDE for Boot Camp, MAASE and Alt Cert.
• Collect information for course completion, verification, certification related letters for BootCamp, MAASE and Alt Cert.
• Maintain spreadsheet tracking academic progress, certification, adds/drops and program changes.
• Create and submit group calendars to appropriate offices as needed.
• Manage applicants’ Recruit accounts to accept and enroll them as a student.
• Use CRM to track applications and maintain communication with potential and accepted students.
• Process add/drop/Extraordinary Circumstance forms as necessary.
• Assist with the organization of and communication related to MAASE, MAEL, MAT, MOL, and MSIDT events, including orientation, workshops, and Commencement.
• Prepare monthly conferment list for registrar's office.
• Provide budget management assistance for Boot Camp, MAASE, MAEL and MAT.
• Manage and report textbook changes for each Boot Camp and cohort.
• Communicate with instructors if grades or attendance information is needed.
• Serve as the primary contact for KDP and organize membership activities.
• Process CCOSA student memberships.
• Identify and resolve student issues through collaborative problem solving.
• Attend Conferences (register, set up & tear down, shop for supplies, etc.)
• Maintain communication with school district personnel for networking, awareness, event participation, and student recruitment.
• Recruit BAE and Alt Cert students to program pipeline
• Collect information for and send out Boot Camp related letters for OSDE
• Coordinate with PGS Marketing to promote Bootcamps
• Provide instructor recommendations
• Coordinate textbook/resource acquisition for learners
• Attend and assist with set up for the first and last Bootcamp sessions
• Assist Adjunct instructors with setting up SNU's EdPlan
• Additional duties as assigned by leadership

Skills

Academic Advising

Degree Planning

Student Recruitment

Communication Skills

Problem Solving

Prioritization

Education

Bachelor Degree

Tools

CRM Software

EdPlan

Job description

• Provide academic advising for prospective and current Graduate Studies students in assigned programs from program acceptance through graduation
• Develop a degree plan that includes core courses required for the degree and a plan for meeting any additional hours needed to graduate
• Monitor academic progress and work proactively to promote learner success
• Serve as the Certification Specialist for MAASE, MAEL and Alt Cert learners
• Communicate with the OSDE for Boot Camp, MAASE and Alt Cert
• Collect information for course completion, verification, certification related letters for BootCamp, MAASE and Alt Cert
• Maintain spreadsheet tracking academic progress, certification, adds/drops and program changes
• Create and submit group calendars to appropriate offices as needed
• Manage applicants’ Recruit accounts to accept and enroll them as a student
• Use CRM to track applications and maintain communication with potential and accepted students
• Process add/drop/Extraordinary Circumstance forms as necessary
• Assist with the organization of and communication related to MAASE, MAEL, MAT, MOL, and MSIDT events, including orientation, workshops, and Commencement
• Prepare monthly conferment list for registrar's office
• Provide budget management assistance for Boot Camp, MAASE, MAEL and MAT
• Manage and report textbook changes for each Boot Camp and cohort
• Communicate with instructors if grades or attendance information is needed
• Serve as the primary contact for KDP and organize membership activities
• Process CCOSA student memberships
• Identify and resolve student issues through collaborative problem solving
• Attend Conferences (register, set up & tear down, shop for supplies, etc.)
• Maintain communication with school district personnel for networking, awareness, event participation, and student recruitment
• Recruit BAE and Alt Cert students to program pipeline
• Collect information for and send out Boot Camp related letters for OSDE
• Coordinate with PGS Marketing to promote Bootcamps
• Provide instructor recommendations
• Coordinate textbook/resource acquisition for learners
• Attend and assist with set up for the first and last Bootcamp sessions
• Assist Adjunct instructors with setting up SNU's EdPlan
• Additional duties as assigned by leadership

Requirements

• Bachelor degree
• Experience working in pk-12 public or private education
• Minimum of two years of related work experience and/or relevant training
• Strong verbal and written communication skills
• Ability to prioritize multiple demands in fast-paced work environment
• Experience with various computer software applications
• Ability to travel with possible overnight stays

Core Competencies

Demonstrates expertise in academic advising, degree planning, and student recruitment within graduate studies programs. Proficient in managing student records, communication with educational stakeholders, and event coordination.

Highest-signal resume keywords

• Academic Advising
• Degree Planning
• Student Recruitment
• Communication Skills
• Problem Solving

ATS Optimization Keywords

Hard Skills

• Spreadsheet Management
• Budget Management
• Data Collection
• Certification Processing
• Event Coordination

Soft Skills

• Verbal Communication
• Written Communication
• Prioritization
• Collaboration

Certifications & Qualifications

• Bachelor Degree

Industry Keywords

• PK-12 Education
• Boot Camp
• MAASE
• MAEL
• Alt Cert

Tools & Technologies

• CRM Software
• EdPlan