Graduate Programs Coordinator — Student Success & Ops

Washington University in St. Louis; St. Louis (MO); On-site; USD 46,000 - 75,000; Full time

Benefits offered by this job

Vacation days

Health insurance

Transit pass

Retirement plan

Job summary

Washington University in St. Louis is seeking a capable program administrator to oversee graduate program operations and student support. You will coordinate student lifecycle activities, advise students, manage budgets, and ensure FERPA compliance while collaborating with multiple campus offices.

The role emphasizes attention to detail, confidentiality, and strong communication. Normal office environment; STL campus; competitive benefits package.

Qualifications

• High school diploma or equivalent required.
• Administrative experience preferred (3 years).
• No specific certification or professional license required.

Responsibilities

• Student lifecycle management, including recruitment, onboarding, advising, and milestones.
• Advocate for graduate students and coordinate with university offices for support.
• Plan and manage program activities, orientation, retreats, and events.
• Administer contracts for retreats/events and monitor budgets.
• Maintain accurate records and ensure FERPA compliance.
• Perform other duties to support program goals and operations.

Skills

Academic Administration

Academic Advising

Budget Management

Communication

Confidentiality

Critical Thinking

Detail-Oriented

Financial Administration

Interpersonal Communication

Multitasking

Prioritization

Problem Solving

Program Administration

Project Coordination

Resource Utilization

Sound Judgment

Student Support Services

Education

High school diploma

Bachelor’s degree

Job description

Washington University in St. Louis is seeking a capable program administrator to oversee graduate program operations and student support. You will coordinate student lifecycle activities, advise students, manage budgets, and ensure FERPA compliance while collaborating with multiple campus offices.

The role emphasizes attention to detail, confidentiality, and strong communication. Normal office environment; STL campus; competitive benefits package.