Administrative Program Coordinator | Planning & Governance

Washington University in St. Louis; Virginia (MN); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Vacation and sick time

Health insurance packages

Metro transit U-Pass

403(b) Retirement Savings Plan

Job summary

Washington University in St. Louis is seeking a Program Coordinator within the Enterprise Physical Operations department in St. Louis, MO. The role focuses on coordinating programs, managing data, and supporting governance and reporting activities to advance facility and infrastructure initiatives.

The position involves planning, scheduling, and coordinating meetings with stakeholders, preparing materials, and ensuring accurate documentation and timely communication across university divisions.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree preferred; additional education or experience may substitute.

Responsibilities

• Coordinate programs and initiatives with schedules, milestones, deliverables, and deadlines.
• Collect, organize, validate, and maintain program-related data including budget, schedule, and space information.
• Coordinate leadership reviews, meetings, and stakeholder engagements; prepare agendas and materials.
• Prepare executive presentations, dashboards, and briefing materials; ensure accuracy and timely distribution.
• Serve as liaison among departments, project teams, consultants, and institutional leadership; track requests and follow-ups.
• Maintain program records and documentation in accordance with institutional policies.

Skills

Administrative Support

Calendar Management

Confidentiality

Data Monitoring

Data Reporting

Deadline Management

Detail-Oriented

Documentation Preparation

Document Management

Interpersonal Communication

Meeting Facilitation

Microsoft Office

Multicultural Environments

Presentation Preparations

Prioritization

Problem Solving

Professional Judgement

Program Coordination

Project Coordination

Records Management Compliance

Scheduling

Stakeholder Coordination

Task Management

Time Management

Written Communication

Education

High school diploma

Bachelor’s degree

Tools

Office software

Job description

Washington University in St. Louis is seeking a Program Coordinator within the Enterprise Physical Operations department in St. Louis, MO. The role focuses on coordinating programs, managing data, and supporting governance and reporting activities to advance facility and infrastructure initiatives.

The position involves planning, scheduling, and coordinating meetings with stakeholders, preparing materials, and ensuring accurate documentation and timely communication across university divisions.